Accounts Payable Specialist | Hybrid, Kansas City

This role is required to be onsite Tuesday-Thursday in our headquarters in Leawood, Kansas, with remote days on Monday and Friday.

The External Accounts Payable Specialist processes vendor invoices to payment, and maintains all related records.

How you'll make an impact

• Match assigned invoices to purchase order documents.

• Schedule vendor payments according to contracted agreements.

• Review vendor expense reports and invoices for accuracy and compliance, confirming with Department leaders as appropriate.

• Process approved payments.

• Post invoices and payments into the accounting system.

• Generate accounts payable checks, ACH’s, Wires.

• Research vendor statements, phone calls and discrepancies, and resolve concerns.

• File invoices and supporting documents electronically and in paper form, as necessary.

• Intake employee expense reports and review for accuracy, compliance, and completion.

• Partner with employees and managers as needed to make corrections to submitted expense reports.

• Update expense report data in the Accounting expense report systems if necessary (If changes need to be made after expense reporting system imports data into Accounting System).

• Perform other duties as assigned.

What we're looking for

• This role is required to be onsite Tuesday-Thursday in our headquarters in Leawood, Kansas, with remote days on Monday and Friday.

• Associates Degree or equivalent from two-year College or technical school in Accounting, Finance, or a related field of study; or six months to one year related experience and/or training; or equivalent combination of education and experience required.

• 1 or more years of Accounts Payable experience required.

• Strong knowledge of accounting principles required.

• Working knowledge of NetSuite Accounting system preferred.

• Working knowledge of Concur Expense Reporting system preferred.

• Proficiency in Microsoft Office required.

• Proven verbal and written communication skills as well as analytical skills required.

• Excellent Customer Service skills required.

• Excellent written and verbal communication skills required.

• Outstanding time management and organizational skills required.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization. Strong written and verbal communication skills are a must.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry, including concepts such as fractions, percentages, ratios, and proportions.

Reasoning Ability

Ability to apply commonsense understanding (understanding that a reasonable person would have) to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands and Work Environment

Regular office environment with exposure to moderate noise.

Ability to sit for extended periods of time,

Ability to input data into computer utilizing hands to finger to tab to different fields to input data. 

Ability to answer telephone and talk and hear other party.

Ability to view computer screen, Close vision (clear vision at 20 inches or less).

Ability to lift 10 pounds

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What you can expect from Optiv

• A company committed to our inclusive value through our Employee Resource Groups

• Work/life balance

• Professional training resources

• Creative problem-solving and the ability to tackle unique, complex projects

• Volunteer Opportunities. “Optiv Chips In” encourages employees to volunteer and engage with their teams and communities.

• The ability and technology necessary to productively work remotely/from home (where applicable)

EEO Statement

Optiv is an equal opportunity employer. All qualified applicants for employment will be considered without regard to race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, age 40 and over, marital status, genetic information, national origin, status as an individual with a disability, military or veteran status, or any other basis protected by federal, state, or local law.

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