Senior Analyst - Citywide IT Procurement (Purchasing) - Department of Finance

The Finance Department is currently seeking to fill one (1) full-time Senior Analyst vacancy in the Purchasing Division. If you are interested in this position, please apply (see instructions below)!

The mission of the Finance Department is to manage, protect, and report on City of San José financial resources to enhance the City’s financial condition for residents, businesses, and investors.

The Finance Department has five core divisions:

• Accounting
• Administration
• Debt & Treasury Management
• Purchasing & Risk Management
• Revenue Management

The Finance Department works in partnership with the departments of Human Resources, Information Technology, and Public Works as the City’s Strategic Support City Service Area to effectively develop, manage, and safeguard City fiscal, physical, technological, and human resources to enable and enhance the delivery of City services and projects. The Finance Department has a $27.6 million operating budget and 125 budgeted full-time equivalent (FTE) positions.

The Senior Analyst is a key member of the Purchasing Division. The Senior Analyst candidates will be integral partners in that effort. The essential duties of this position include, but are not limited to the following: 

• Communicate ideas clearly and effectively, both verbally and in writing.
• Articulate complex, high-level concepts, problems, and solutions into clear, simple terms to facilitate communications with customers and stakeholders.
• Interpret general direction and guidance to accurately and efficiently complete assigned tasks.
• Draft and prepare Council memoranda and responses to protests.
• Train and educate City staff on purchasing requirements, procedures, processes, and best practices.
• Assist departments with vendor management and contract management activities.
• Collect, analyze, and interpret data to support decision making. 
• Prepare, issue, and oversee complex Requests for Proposal (RFPs), Requests for Information (RFls), Requests for Bid (RFBs), and Requests for Quotation (RFQs).
• Manage strategic and complex procurement activities, including developing scopes of work, specifications and facilitating the evaluation process.
• Develop, negotiate, and execute agreements and other contract documents such as amendments, change orders, and exercises of option.
• Supervise staff as assigned.
• Perform other duties and special projects as assigned including vendor training, emergency preparedness, and implementing procurement and contracting process improvements.

(These qualifications are typically required.  An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted.)

Education and Experience
A Bachelor’s Degree from an accredited college or university and four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work.
 
Acceptable Substitution
One (1) year of additional education above the Bachelor’s Degree level may be substituted for one (1) year of the required management/administrative analytic work.
 
Required Licensing (such as driver’s license, certifications, etc.)

• Possession of a valid State of California driver's license may be required for some assignments.

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  

Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts. 

Analytical Thinking - Approaches a problem or situation by using a logical, systematic, sequential approach.

Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promote job performance.

Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational support and direction.

Planning - Acts to align own unit's goals with the strategic direction of the organization; defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives.

Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. 

Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.

Social Awareness - Demonstrates the ability to read or sense other people’s emotions and how they influence the situation of interest or concern; demonstrates empathy and organizational awareness.

Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Selection Process: 

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the job specific questions. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.  You must answer all questions to be considered, or your application will be deemed incomplete and withheld from further consideration.  If you have questions about the duties of these positions, the selection or hiring processes, please contact Rebecca Hannagan at [email protected].