- Workplace
- Remote
- Type
- Full-time
- Department
- Operations
- Education
- Master
- Source
- RecruiterFlow
Description
HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.
Job Title: Remote Operations Coordinator (100% Work From Home)
Renovation Materials Procurement & AI Workflow Governance
-
Ingests raw material lists from Spanish-speaking construction leads transmitted via text, WhatsApp channels, voice memos, or field order forms, translating them into highly structured, clean procurement orders.
-
Directs material lists through the company's internal Claude-based purchasing engine, meticulously auditing every generated line item—manually verifying SKUs, ASINs, volume quantities, and physical dimensions against design specification sheets.
-
Routes approved items to designated strategic vendors (including Home Depot Pro, Amazon Business, ZH Stone, and Mayfair Cabinets) in strict alignment with corporate brand and design standards.
-
Coordinates the multi-layered approval architecture: conducting phone confirmations with field construction leads before submitting finalized orders to executive management for capital sign-off.
-
Places authorized acquisitions natively through Home Depot Pro and Amazon Business interfaces while managing specialized custom orders with regional countertop and cabinetry vendors.
Supply Chain Logistics, Data Integrity & Bookkeeper Sync
-
Syncs directly with field crews in Spanish to organize complex delivery windows, tracking all open shipments to point-of-arrival while proactively resolving backorders, substitutions, returns, and damages.
-
Preserves meticulous, audit-ready data logs of every financial transaction—properly saving and labeling digital invoices and receipts by property and unit variables within Office 365/SharePoint.
-
Tracks cross-portfolio material consumption metrics (e.g., flooring square footage, fixtures), updating active project renovation budgets continuously to feed clean data directly to the bookkeeping team.
-
Submits a structured daily activity log to operational leadership to maintain complete transparency across all active workstreams.
Future Scope Expansion: Property Operations Transition
As the candidate masters the procurement engine and asset volume scales, the position will gradually absorb broader property management tasks, including:
-
Serving as the primary bilingual point of contact (English and Spanish) for residential tenants.
-
Logging, prioritizing, and routing emergency and standard property maintenance requests.
-
Interfacing daily with the Southern California field team to optimize asset preservation.
-
Language Dominance: Native or near-native Spanish verbal and written skills, paired with strong conversational English proficiency. The candidate must be fully comfortable coordinating live over the phone and via WhatsApp with Spanish-speaking construction crews.
-
Extreme Attention to Detail: A documented history of high-accuracy execution. This role requires zero-error matching of complex SKUs, spatial dimensions, unit numbers, and rigid file-naming structures.
-
AI Tool Fluency: Practical, daily experience navigating generative AI tools (Claude/ChatGPT). The candidate must possess the critical judgment to drive these platforms efficiently while instantly catching and correcting algorithmic output errors.
-
Spreadsheet Literacy: Solid intermediate proficiency within Microsoft Excel or Google Sheets to manipulate per-unit tracking sheets and maintain clean transaction ledgers.
-
Digital Commerce Competency: Prior experience executing commercial B2B procurement across digital ordering platforms (Amazon, Home Depot online setups).
-
Workplace Infrastructure: Ownership of an isolated, distraction-free remote home office setup, a modern computing system optimized for rapid web-portal navigation, and a stable high-speed internet connection.
-
Prior professional experience operating within construction logistics, real estate development, materials purchasing, or multifamily property management ecosystems.
-
Hands-on familiarity navigating specialized Home Depot Pro or Amazon Business procurement account backends.
-
Geographical location inside Mexico to maximize natural, seamless time-zone overlap with US West Coast business blocks.
Benefits
-
Stable USD Corporate Compensation: A reliable, direct-hire full-time monthly contractor salary of $1,500 USD.
-
Comprehensive Tech Suite Provision: Full access credentials provided for OpenPhone (US dedicated line), enterprise company email, corporate Home Depot Pro/Amazon Business logins, the internal Claude purchasing application, and Office 365/SharePoint environments.
-
Elite Professional Trajectory: Secure an operations seat with a rapid growth path, designed to transition from a technical procurement lead into a comprehensive real estate operations manager as regional unit counts multiply.
Candidates advancing to the final evaluation tiers will undergo:
-
A Live Operational Task: Translating a sample construction material list (containing Spanish field notes), routing assets to correct vendors against a design spec sheet, and constructing a clean tracking log.
-
A Bilingual Audio Verification: A short Spanish-language phone/WhatsApp simulation to confirm clear, confident coordination with field crews.
-
An English Interview: A comprehensive technical and trajectory review conducted entirely in English with agency leadership.
Application Disclaimer: Please Read Before Proceeding
To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
Voice/Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.
Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.
We appreciate your interest and look forward to reviewing your application!
