Accounts Officer | Veranda Tamarin

Overview of the Role 🔍

The Accounts Officer is responsible for managing daily accounting operations, including cash handling, financial reconciliations, supplier invoices and payments, and the maintenance of accurate financial records. The role ensures compliance with established procedures, timely processing of transactions, and effective coordination with Head Office, suppliers and internal departments.

Key Responsibilities 📋

•    Prepare and verify daily cash transaction schedules, review Night Audit Reports and capture invoices in WinHMS.

•    Review daily cashier audit reports, credit card transactions, paid-outs and bank reports, ensuring accurate recording and filing.

•    Review PM accounts and allowances daily, and replenish paid-outs made to guests.

•    Maintain and update cheque registers and forward them to Head Office as required.

•    Verify and reconcile cash takings from the Front Office and Welcome Centre Cash Book against the system, reporting any discrepancies.

•    Conduct cash counts for Front Office and Welcome Centre floats and obtain the necessary approvals for petty cash disbursements in accordance with SOPs.

•    Reconcile foreign currency collections, prepare the relevant Forex Table Sheet for Head Office, and perform monthly reconciliations and balancing.

•    Arrange banking activities and ensure that all collections are banked accordingly.

•    Monitor and arrange the replenishment of due-backs, petty cash, stamps and other floats, including those for the Blue Earth Boutique and Pro Shop.

•    Verify supplier invoices and statements of account, ensuring accuracy and completeness before processing.

•    Match invoices against supporting documents, including purchase orders, Goods Received Notes (GRNs) and delivery notes.

•    Ensure invoices are correctly processed, with appropriate pricing, discounts and cost codes.

•    Prepare payment schedules for items such as taxi vouchers and babysitting services, and follow up with Head Office.

•    Ensure supplier payments are processed in accordance with agreed terms and conditions, covering utility items and CAPEX/OPEX expenses.

•    Prepare and forward cheques and remittance advice as required.

•    Reconcile Brink’s invoicing against security attendance records and follow up on outstanding credit notes.

•    Respond promptly to supplier, account and cost centre queries.

•    Ensure all accounting records, invoices, cash reports, cheque registers and supporting documents are accurately maintained and properly filed.

•    Report financial discrepancies, unusual transactions and other matters requiring the attention of the superior.

•    Ensure compliance with established accounting procedures, internal controls and approval processes.

•    Provide effective and timely assistance to internal and external customers, suppliers and business partners.

•    Maintain cooperative working relationships with colleagues and assist other members of the Accounting Department as required.

•    Attend relevant training sessions and apply the knowledge acquired to daily responsibilities.

•    Contribute to the hotel's sustainability initiatives and comply with applicable environmental standards, including energy and water conservation.

Ideal Candidate Profile 🎯

•    Higher School Certificate with Accounting at A Level or equivalent; ACCA Level 1 would be an advantage.

•    At least 2 years of experience in a financial or accounting environment.

•    Fluency in both written and spoken English and French.

•    Computer literacy, with knowledge of hotel management systems such as Opera, Micros and WinHMS.

What's in it for you? 🎁

•    Medical Insurance – Benefit from medical coverage, for you and your dependent(s), with 50% company contribution.

•    24Hrs Personal Accident Cover – Up to Rs 100,000 cover for accidents, 24/7.

•    Pension Scheme – Enjoy a pension plan with company contributions for your future.

•    Company Doctor Services – Free on-site medical consultations for your health needs.

•    Performance Bonus – Earn a bonus for your hard work.

•    Incredible discounts at our restaurants – Save 25% at Domino’s Pizza and 15% at Ocean Basket.

•    Exclusive Employee Discounts – Benefit from a wide range of discounts with MyExperience Mobile App.

•    Wedding & Newborn Gifts – Celebrate major life events with special company gifts.

•    Instant Leave Benefits – Earn 1 annual and 1 sick leave monthly from day one.

•    Birthday Leave – Celebrate your Birthday with 1 additional day on top of your entitled local leave.

•    Career Growth & Internal Mobility – Find diverse career and internal mobility options within our various clusters.

•    Learning & Development – Grow with training and development opportunities through our Training Academy.