Office Coordinator

Awetomaton is seeking an Office Coordinator to keep our Beavercreek office organized, welcoming, stocked, and ready for our team, customers, and visitors. This is a hands-on role responsible for the day-to-day details that make the workplace run smoothly.

The ideal candidate is organized, dependable, and proactive. You notice what needs to be done and take ownership of getting it done independently. You’re comfortable balancing routine responsibilities with new projects, finding solutions, and adapting as priorities change. 

This position is full-time and will be performed onsite at our Awetomaton HQ in Beavercreek. We are currently considering candidates with a planned November 2026 start date.

Criteria for success

• Independently manage recurring office needs and administrative projects
• Maintain a clean, organized, well-stocked, and welcoming workplace
• Provide a professional and friendly experience for employees, candidates, customers, vendors, and visitors
• Coordinate employee events and workplace activities, including planning, vendor communication, catering, room setup, supplies, and other event logistics
• Identify facilities, maintenance, inventory, and workplace needs before they become problems
• Manage competing priorities, exercise sound judgment, and follow tasks through to completion
• Embrace custom business IT systems, adapting as tools and workflows evolve
• Communicate effectively and identify opportunities to improve processes

Required Experience and Skills

• High school diploma or equivalent 
• Two (2) years of experience in office coordination, administration, hospitality, facilities support, or a similar role 
• Strong organization, attention to detail, initiative, and follow-through 
• Proficiency with Microsoft 365, including Outlook, Excel, Word, and Teams 
• Comfortable maintaining spreadsheets, calendars, inventory lists, and administrative records 
• Ability to professionally coordinate with employees, visitors, vendors, and service providers 
• Comfortable with hands-on office responsibilities, including stocking supplies, organizing storage areas, setting up meeting spaces, receiving deliveries, and making occasional local supply or catering pickups 
• Valid driver’s license and reliable transportation for occasional local errands 

Desired Education and Experience

• Experience supporting an office environment in a rapidly growing business 
• Experience coordinating employee events, catering, or workplace activities 
• Experience managing office supplies, inventory, vendors, or facilities requests 
• Familiarity with Canva, Microsoft Forms, or similar tools 
• Experience supporting employee communications or company newsletters