Assistant Property Manager

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world 

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. 

We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. 

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. 

What this opportunity involves:
 

Join our collaborative Property Management team in Sydney's CBD where you'll play an active role in supporting quality service delivery across commercial property portfolios. At JLL, we believe the most effective teams are built when everyone is empowered to thrive, and this position offers exactly that—the opportunity to develop a well-rounded understanding of commercial property management while working closely with Property Managers and Building Managers. Your primary focus will be managing lease administration, property expenditure tracking, and essential administrative tasks that keep our properties running smoothly. We embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career, making this role ideal for someone looking to build expertise in property management operations. You'll contribute to the seamless operation of diverse commercial properties while developing skills that will serve your long-term career progression in an environment where collaboration and attention to detail are truly valued.
 

An overview of the role:

• Manage comprehensive commercial property administration including lease administration, invoice processing, arrears management, critical date tracking, and document filing

• Raise Purchase Orders, code and process supplier and creditor tax invoices, and ensure timely completion and payment

• Set up and maintain contracts within the MRI system to support efficient property operations

• Assist with production of tenant tax invoices and reconciliations across the portfolio using JLL's CALA lease administration platform

• Enter sundry charges promptly to support monthly rent collection processes and maintain accurate financial records

• Support the preparation of budgets, outgoings recoveries, forecasts, and financial reporting materials

• Monitor and actively pursue rental arrears while maintaining positive tenant relationships

• Liaise professionally with contractors, tenants, and property owners to address inquiries and coordinate activities

• Support site teams with sustainability programs, tenant engagement activities, events, and innovative property initiatives
   

Sounds like you? This is what we are looking for:

• Certificate of Registration (as required by NSW legislation)

• Advanced proficiency in Microsoft Word and Excel for reporting and data management

• Strong written and verbal communication skills with ability to engage professionally with diverse stakeholders

• Exceptional organisational and time management abilities to handle multiple priorities and meet deadlines consistently

• High attention to detail and accuracy in all administrative and financial tasks

• Demonstrated ability to work collaboratively within a team environment

• Capacity to learn and adapt to new systems and processes quickly

Preferred qualifications:

• Property Economics degree or relevant undergraduate qualification

• Previous experience or knowledge in accounting or lease administration

• Familiarity with MRI and Prism property management software systems

• Understanding of commercial property management principles and practices

• Experience working in a fast-paced property or professional services environment

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands

• 18 weeks paid maternity leave

• Private Health Insurance Discounts

• Active Social Club

• Employee assistant program

• Novated Lease for EV cars

• Paid time off for volunteer work

• Career Opportunities with Australia's #1 Commercial Real Estate firm

• Premium offices

What you can expect from us:  

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. 

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. 

Interested candidates, please apply following the link below quoting job reference number REQ REQ523568

Location:

On-site –Sydney, NSW

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.