Accounts Payable Accountant

Description

Summary

The Accounts Payable Accountant is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate processing of vendor invoices, payments, and related financial reporting. This role requires a strong command of accounting principles, internal controls, and AP processes, with the ability to perform analytical and reporting functions beyond transactional processing. The ideal candidate will demonstrate professional judgment, support month-end close activities, and serve as a subject matter expert for accounts payable operations while maintaining strong vendor relationships and compliance with company policies and accounting standards.

Key Job Responsibilities

• Review, verify, and process vendor invoices ensuring appropriate documentation, accurate general ledger coding, and compliance with company policies.
• Manage the full-cycle AP process including invoice routing, coding, approval workflows, and payment execution.
• Ensure invoices are processed accurately and timely with correct service period allocations and accounting treatment.
• Serve as the primary point of contact for vendor and internal stakeholder inquiries; resolve invoice discrepancies and payment disputes in a professional and timely manner.
• Perform monthly vendor statement reconciliations; identify and resolve open items, unapplied credits, and discrepancies.
• Manage new vendor onboarding, including submission of Vendor Set Up requests through the Supplier Tool and maintenance of vendor master data.
• Prepare and report AP accruals at period-end close; ensure completeness and accuracy of accrual entries.
• Compile and submit the monthly payment requisition across multiple entities within the company structure, ensuring accuracy, proper allocation, and timely processing.
• Support internal and external audits by preparing and providing thorough supporting documentation.
• Coordinate with third-party provider on 1099 reporting; ensure vendor data accuracy and timely information submission to support year-end filing and IRS compliance.
• Identify and implement process improvements to enhance efficiency, accuracy, and internal controls within the AP function.
• Partner with the automated invoice processing bot to manage high-volume invoice intake; monitor bot performance, review exceptions and failed transactions, and intervene to resolve issues requiring human judgment.
• Complete special projects and ad hoc assignments as directed by management.

Requirements

Required Education

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field required.

Required Experience

• 3–5 years of progressively responsible experience in accounts payable or accounting roles.
• Demonstrated experience with full-cycle AP processing in a high-volume environment.
• Experience with month-end close processes, accruals, and financial reporting.

Other Skills

• Strong understanding of GAAP and accounting principles as applied to accounts payable.
• Thorough knowledge of internal controls and segregation of duties within the AP function.
• Proficiency with Non-PO invoice processing.
• Understanding of 1099 reporting requirements sufficient to coordinate effectively with third-party filing providers and ensure vendor data accuracy.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); advanced Excel skills preferred.
• Experience with ERP systems and AP automation tools, including automated invoice processing bots; ability to monitor bot queues, interpret exception reports, and troubleshoot processing errors.
• Results-driven with strong analytical and problem-solving capabilities.
• Exceptional communicator with the ability to collaborate across departments and with external vendors.
• Self-starter with a proactive mindset; takes initiative to identify issues, anticipate needs, and drive tasks to completion without waiting for direction.
• Strong organizational and time management skills; proven ability to manage multiple priorities and meet deadlines.
• Ability to work independently and collaboratively in a fast-paced, high-volume environment with emphasis on accuracy and timeliness.
• Must be able to comply with all company policies and procedures.
• Ability to handle confidential and sensitive financial information with the utmost discretion and professionalism.

Physical Requirements

The Accounts Payable Accountant may be required to endure the following physical activities, environmental conditions, and physical demands:

• Remain in a stationary position, often standing or sitting for prolonged periods,
• Moving about to accomplish tasks or moving from one worksite to another,
• Adjusting or moving objects up to 20 pounds in all directions,
• Repeating motions that may include the wrists, hands and/or fingers, and
• Assessing the accuracy, neatness and thoroughness of the work assigned.