HR Recruitment and Outreach Assistant

WHAT WE OFFER
 The County of Ventura offers an attractive compensation and benefits package that includes:

• General Salary Increase - 3.5% effective December 20, 2026, and 3.5% effective December 19, 2027.
• Market-Based Adjustment - 2% effective January 3, 2027.
• Educational Incentive - An educational incentive of 2.5% for completion of an associate's degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree not required for the position. 
• Bilingual Incentive - Proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).
• Annual Leave Accrual/Redemption - Accrual rate of 208 hours per year, increasing to 288 hours after 5 years of service. The ability to "cash in" or redeem up to 100 hours of Annual Leave per year after using 80 hours in the preceding twelve months.
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.  
• Health Plans – Full-time employees are afforded a flexible credit allowance of up to $26,626 annually for purchasing medical, dental, and/or vision insurance from a group of authorized plans.
• Flexible Spending Accounts - Choice of participation in the Flexible Spending Accounts, which increases spending power through reimbursement of pre-tax dollars for health care expenses.
• Pension Plan - Both the County and employees contribute to the County's Retirement Plan and to Social Security. If eligible, reciprocity may be established with other public retirement systems, such as PERS.
• Holidays - 13 paid days per year which includes a scheduled floating holiday.
• Work Schedule - This team operates on a regular in-office schedule: Monday through Friday. It provides support for all County agencies, promotes seamless collaboration, and allows for personal planning. This position is eligible for a 9/80 work schedule after the completion of an initial probationary period.

VENTURA COUNTY

Ventura County is located on California’s “Gold Coast,” approximately 35 miles northwest of Los Angeles and 20 miles southeast of Santa Barbara. Residents enjoy rolling hills and sweeping ocean views in a nearly perfect Mediterranean climate. The beauty and weather combined with a wonderful quality of life are among the many reasons our residents choose to call Ventura County “home.”

Ventura County is a “general law” county, governed by a five-member, elected-by-district Board of Supervisors. The Supervisors appoint a County Executive Officer (CEO) to oversee the County budget, day-to-day operations, and to advise, assist, and act as an agent for the Board of Supervisors in all matters under the Board’s jurisdiction. It focuses on providing excellent services to its residents by promoting engagement, strategy, execution, and accountability also ensuring that all employees are treated with respect and without discrimination, and to improve culturally appropriate outcomes for community members.

 

The Organization
The County of Ventura, County Executive Office, Human Resources Division is comprised of numerous hard-working and innovative professionals dedicated to recruiting, retaining, and developing a diverse, inclusive, and qualified workforce who are committed to providing the highest level of public service. You may learn more about our Mission, Vision, Values and organizational structure here: https://hr.venturacounty.gov/about-hr
 
The Position
Under general supervision, the CEO HR Recruitment and Outreach Assistant will perform a wide range of Human Resources administrative and operational support functions for agencies and departments throughout the recruitment lifecycle, ensuring recruitment activities are completed accurately and in a timely manner. Critical duties will include posting recruitment advertisements on social media and in various advertising outlets; coordinating the countywide internship program and job fairs, career expos, hiring events, and community outreach activities to promote County employment opportunities.

The Personnel Assistant is covered by the Management Resolution and is not eligible for overtime compensation.
 
TENTATIVE SCHEDULE
OPENING DATE:  August 17, 2026
CLOSING DATE:   August 28, 2026, at 5:00 pm

Duties and responsibilities may include but are not limited to:
 

• Provides administrative and operational support to agencies/departments throughout the recruitment lifecycle, ensuring recruitment activities are completed accurately and timely.
• Assists with recruitment advertising, creating flyers and brochures, as requested; posts advertisements on social media and in various advertising sources.
• Coordinates the countywide intern program, which is conducted on a regular schedule annually; serves as the primary contact for apprenticeships, fellowships, and student employment opportunities for County departments and agencies.
• Coordinates and participates in job fairs, career expos, hiring events, and community outreach activities to promote County employment opportunities.
• Provides administrative support to the CEO-HR Recruitment Team.
• Enters, reviews, edits, and validates online examinations within testing platforms such as Test Genius and other applicant testing systems.
• Processes transfer requests, reinstatement lists, re-employment lists, and other recruitment transactions within NEOGOV.
• Assists in certifying employment eligibility lists and reviewing certification processes throughout the County for accuracy as well as identifying areas which could benefit from recommendations.
• Conducts research, gathers recruitment data, prepares reports, and assists with analyzing recruitment metrics and trends.
• Prepares correspondence, reports, presentations, and other documents related to recruitment, staffing, and candidate/employee outreach activities.
• Participates and assists in developing initiatives that support recruitment and engagement efforts.
• Provides support in responding to applicant inquiries regarding recruitment processes, examination procedures, and application status.
• Performs other related duties as assigned.

These are entrance requirements to the examination process and ensure neither continuance in the process nor placement on an eligible list.

Any combination of education and experience which has led to the acquisition of the required knowledge, skills and abilities. An example of a qualifying education and experience is:
  
Possession of a bachelor’s degree in human resources, public administration, business administration, industrial/organizational psychology, or a related field

AND

Six months of experience providing administrative support in human resources.
  
Educational/Experience Substitution

Additional experience may substitute for education on a year-for-year basis.

NECESSARY SPECIAL REQUIREMENTS:

Intermediate level of proficiency with MS Outlook, Word, Excel, and Teams.

Experience assisting with recruitments

Skilled at:

• Providing excellent customer service to a diverse group of stakeholders (the public, applicants, external contacts, management, subject matter experts), demonstrating tact, diplomacy, and cultural sensitivity
• Using an applicant tracking system such as NEOGOV or similar

NOTE: Excellent written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire.

Supplemental Information
Work is performed on site in Ventura California in an office environment with no remote work.

DESIRED:

• Merit-based public sector experience
• Human Resources Certificate from an accredited university or Certification from SHRM, PSHRA (IPMA), HRCI
• Internship coordination or similar work
• Using Canva, Adobe Pro, Photoshop and/or Publisher
• Creating flyers, brochures and social media posts

 

Knowledge, Skills and Abilities

Working knowledge of; recruitment, selection, placement and certification procedures and processes; examination development and administration including written tests (online and in-person), oral exams, practical exams and/or training and experience evaluations; merit based public sector personnel rules, regulations and procedures and County of Ventura Personnel Rules and Regulations; Equal Employment Opportunity laws; creating lists for transfer (internal and lateral), reinstatement and re-employment; research principles applied to analyzing and interpreting data to make appropriate recommendations.

Skilled at: working with applicant tracking systems, such as Workday, NeoGov On-Line Hiring Center (OHC) and/or Recruiting (Insight) modules; providing excellent customer service to a diverse group of stakeholders (the public, applicants, external contacts, management, subject matter experts) demonstrating tact, diplomacy, and cultural sensitivity; creating flyers, brochures and social media posts for recruitments; intermediate proficiency in Microsoft Outlook, Word, Excel and Teams; at creative publishing programs such as Canva, Adobe Pro, Photoshop and/or Publisher; excellent written communication.

Working ability to: coordinate and participate in community outreach activities such as job fairs, career expos and hiring events; interpret and explain rules and procedures; construct verbal and written employment tests; organize data and maintain files; utilize computer systems to generate data and reports; carry out project assignments under general direction; analyze a variety of information and formulate logical conclusions and recommendations; work under frequent job pressure generated by short time goals and rushed projects; communicate effectively orally and in writing.

FINAL FILING DATE

Applications must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on Friday, August 28, 2026.
 
To apply online, please refer to our website at https://hr.venturacounty.gov/ . If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials. Our address is: County of Ventura, Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.
  
Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.
 
NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible.  If interested, please click here (Download PDF reader) for additional information. 
  
SUPPLEMENTAL QUESTIONNAIRE – qualifying

All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire will result in the application being removed from consideration.
  
TRAINING and EXPERIENCE EVALUATION/WRITTEN EXAMINATION

A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to supplemental questions. The T&E is a method for determining the better qualified applicants among those shown to meet the stated requirements. Using a T&E, applicants may be scored or ranked according to criteria that most closely meet the business needs of the department. When the pool of candidates is exceptionally strong and large, candidates are typically scored or ranked in relation to one another; consequently, some qualified candidates may receive a score or rank that is moderate or lower, resulting in them not being advanced in the process.

A written examination may be conducted to evaluate participating candidate’s proficiency with MS Outlook, Word, Excel, and Teams for successful performance on the job. 
  
ORAL EXAMINATION/PRACTICAL EXAMINATION– 100%

A job-related examination will be conducted to evaluate and compare participating applicants' knowledge, skills, and abilities in relation to those factors which a job analysis has determined to be essential for successful performance of the job. Written documents produced by candidates may also be discussed with the panel in the oral examination.  Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.
  
NOTE: The oral examination/practical may be consolidated into one process or expanded into two separate exam components contingent upon the size and quality of the candidate pool. 
 

NOTE: The selection process will likely consist of an Oral/Practical Exam, which may be preceded by or replaced with the score from a Training and Experience Evaluation (T&E) or Written Examination, contingent upon the size and quality of the candidate pool.  In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified during a job analysis as needed at the time of hire for successful job performance. For this reason, it is recommended that your application clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions be completed with care and diligence.

If there are three (3) or fewer qualified applicants, an examination will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.
 

ELIGIBLE LIST

The eligible list established from this recruitment will be used to fill current and future Regular, Temporary, Fixed-term, Intermittent, and Extra Help vacancies for this and similar positions only. There is currently one (1) regular position with the County Executive Office Human Resources.

Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year.
  
BACKGROUND INVESTIGATION

A thorough pre-employment, post-offer background investigation which may include inquiry into past employment, education, criminal background information, and driving record will be required for this position.

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

For further information about this recruitment, please contact Katie Reynolds by email at [email protected] .