Administrative Assistant

Administrative Assistant

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. We are inspired by our clients' critical missions and driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

Position Overview:

The Administrative Assistant will support HR Staff Services in delivering efficient, high-quality administrative support across the employee life cycle for all four main locations, contributing constructive suggestions to improve office procedures and existing organizational structures to maximize the use of resources and encourage innovation, while performing other duties as required.

The successful candidate must hold a currently active NATO SECRET security clearance and bring a minimum of two years of administrative experience in a large organization, preferably in Human Resources or a related environment, along with sound experience in Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word) and SharePoint specifically. Experience with HR systems used by the NCI Agency such as Oracle EBS, Taleo (or a comparable applicant tracking system), and HR ticketing systems-is required, with specific hands-on experience in Taleo. The candidate should also have experience drafting and publishing information to customers on HR Services or in a similar environment, excellent interpersonal, communication, and organizational skills, and a background working in an HR Help Desk setting with a high-volume workload, a flexible and service-minded attitude, initiative, and the ability to work within Belgium time zone (CEST) hours.

Job Responsibilities:

• Support HR Staff Services on various administrative processes related to employee life cycle across the 4 main locations.
• Provide constructive suggestions to improve office procedures and actively contribute to existing organizational structure and procedures to maximize use of resources and encourage innovation;
• Perform other duties as may be required.

Required Qualifications:

• The candidate must have a currently active NATO SECRET security clearance
• Minimum two years of experience in administrative work in a large organization, preferably in Human Resources, or related relevant environment
• Sound experience with Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word);
• Sound experience with SharePoint;
• Experience working with HR Systems used by NCI Agency such as Oracle EBS, Taleo (or a comparable ATS) and HR ticketing systems;
• Has Taleo specific experience
• Experience with drafting and publishing information to customers on HR Services or relevant environment
• Excellent interpersonal, communication and organizational skills;
• Experience working in an HR Help Desk environment with a high-volume workload and a flexible, service-minded attitude and ability to take initiative.
• Must be able to work in Belgium time zone (CEST) hours

DEFTEC offers a comprehensive whole-life benefits package that includes medical, dental, vision, holiday, paid time off, 401K with a match, life insurance, short/long-term disability, and educational reimbursement. The DEFTEC team comprises professionals who make a difference daily in crucial national security missions. Our leadership knows that this happens by employing a diverse team that is well cared for. Our top priority is our employees, making DEFTEC an ideal workplace.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please get in touch with [email protected] if you require reasonable accommodations.

DEFTEC is a Drug-Free Workplace where post-offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria are met as outlined in our policies.

AAP/EEO Statement

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type based on actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.

This policy applies to all terms of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.