Records Management Specialist

X-energy LLC conducts a thorough recruiting process and will never issue offers without interview to discuss qualifications and responsibilities. All applications will be submitted via our company career page, www.x-energy.com/careers/. We will never ask you to provide payment information as part of the recruiting process. If anyone claiming to represent X-energy directs you in a manner otherwise, please contact us at www.x-energy.com/contact-us.

Job Description

This role will manage and maintain records and documents, ensuring compliance with regulatory standards, and develop comprehensive procedures for the organization. This role combines expertise in records management, document control, technical writing, and procedure writing to support the company’s documentation needs, ensuring accuracy, consistency, and accessibility.

 

Job Profile Tasks/Responsibilities

• Organize and maintain physical and electronic records, ensuring they are easily retrievable and securely stored. Ensure all documents are accurately identified, labeled, stored, and categorized. Ensure documents are properly entered into document control and records management systems.
• Coordinate with various departments to ensure proper management and disposition of records.
• Monitor/implement periodic reviews of controlled documents. Monitor record retention schedules and ensure timely disposition of records.
• Control access to documents, ensuring that only authorized personnel can retrieve or modify them.
• Track document versions and revisions, maintaining a comprehensive version control system. Ensure review and approval records are maintained and available for Quality Assurance and regulatory audits.
• Prepare and coordinate procedure reviews, comment resolution, and approvals. Ensure procedures can be performed as written.
• Collaborate with managers and subject matter experts during procedure development. Create and revise advanced templates, forms, drawings, diagrams, tables, and charts, captions, indexes, custom fields, and merged information to help preparers convey concepts and ideas
• Format documents to include generating tables of contents, lists of figures, charts, tables, headers and footers, text, headings and references, and other lists from styles applied to document content. Ensure document properties meet formatting requirements in Word, PDF, and PowerPoint formats. Ensure that formatting is consistent throughout documents in accordance with internal templates and style guide (use of abbreviations, in-text citations, hyperlinks, terminology, bibliographies, etc.).
• Provide training to staff on records management, document control, and procedure writing.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.

Level Tasks/Responsibilities

Level III

• Execute the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, with minimal supervision.

Job Profile Minimum Qualifications

Level III

• Associate’s degree or relevant certification.

• Typically, five years of experience required.

Location: 151 Lafayette Drive, Suite 300, Oak Ridge, TN 

Work Site Expectations: 5 days in office

Hours: 8:00am-5:00pm, Mon-Fri  

Compensation

As required by Maryland and other applicable state law, X Energy, LLC (X-energy) lists the expected compensation range for a publicly advertised job opportunity based upon the job requirements (e.g. education/training, experience, skill sets, etc.). Individual candidates who meet the job requirements for the posted position will be offered a salary within this range based on their respective levels of education/training, experience, and other qualifications unique to them. Salary ranges may vary based on the specific office location and region referenced in the posting to take into consideration differences in cost of living and may not be reflective of all regions. Please note that compensation ranges listed for US job postings reflect base salary only and do not include benefits or other incentives.

 

Offers within the posted salary range are commensurate with the individual’s qualifications for the position, along with a view on internal equity, market data, and room for growth. The salary range for this position is:

Level III: $33.75-38.50/hr, Level IV: $43.26 - $55.28/hr

Position Job Classification

Full time - Non-Exempt

Benefits 

X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental /Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees. 

An Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.   

X Energy, LLC participates in E-Verify. Please visit the links below for more information about E-Verify and the protection of your Right to Work. 

Right To Work Link:  If you have the right to work, don't let anyone take it away (e-verify.gov)

E-Verify Participation Link:  E-Verify Participation Poster English and Spanish