Part Time Accounting Clerk

Under direct supervision, this part-time position (up to 30 hours per week) supports the Finance Department by performing various duties, including reconciling local hospitality and accommodations taxes, entering and scanning journal entries, accounts payable vouchers, and W-9s, processing payment invoices for grants and donations, compiling spreadsheets for accounts payable and fiscal analysts, retrieving and distributing office mail, assisting walk-in customers with inquiries, and other associated administrative tasks.
Applies knowledge of standard accounting principles. Associate’s degree in business or Accounting preferred. Reports to the Deputy Finance Director.Retrieves Finance department mail from the mailroom and distributes to appropriate Finance staff; opens assigned mail such as invoices and payments.
Reviews utility invoices to be paid and prepares spreadsheets; sorts bills and enters onto appropriate spreadsheet; ensures totals match the backup documentation.
Assist the Accounts Payable Analyst by entering vouchers in the financial software system; ensures coding is correct based on information given; stamps invoices with date paid.
Scans W-9’s to the appropriate shared file and uploads scanned files to vendor files in the financial software system; ensures the most updated form is attached to the vendor file.
Under guidance from accounting staff and/or the Deputy Finance Director, reconciles assigned subsidiary ledger accounts to the general ledger; identifies discrepancies and prepares corrective entries as required.
Assists the accounting staff with journal entries by entering the information in the financial software system; reconciles to backup documentation and ensures coding is correct based on the information given; ensures debits and credits are align; may post journal entries to the general ledger.
Files various documents to include but not limited to: invoices, journal entries, W-9’s, Certificates of Insurance, etc.
Reconciles cash receipts records for Local Accommodations Tax and Local Hospitality Tax; updates spreadsheets for any missing collections; informs accounting staff of any discrepancies; assists Accountant/Fiscal Analyst with sending correspondences to tax payers as required.