Senior Administrative Assistant - Medical Practice Evaluation Center, Research

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

Job Summary

The Medical Practice Evaluation Center (MPEC) at Massachusetts General Hospital is seeking an Administrative Assistant to work with an internationally recognized multidisciplinary team of 17 faculty and more than 60 research staff. MPEC is dedicated to improving clinical outcomes, increasing value in health policy, and informing global public health through innovative research, collaboration, and education. MPEC is a dynamic, results-oriented, and diverse group that values the unique contribution of all members of its team.

This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various other duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.

Does this position require Patient Care?
No

Essential Functions
· Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
· Prepare, review, and edit reports, presentations, and other documents.
· Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
· Organize and maintain office files, both electronic and physical.
· Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
· Arrange logistics for internal and external meetings, including room bookings and catering.
· Serve as the primary point of contact between MPEC leadership PIs and internal/external stakeholders.
· Draft and distribute memos, announcements, and other communications as directed.
· Oversee office supplies inventory, ordering, and distribution.
· Ensure office equipment is properly maintained and serviced.
· Coordinate with IT for technical support and equipment needs.
· Assist in the planning and execution of special projects and events.
· Assist in procurement, tracking, and reconciliation of office and research-related supplies and services, including submitting requisitions, purchase orders, and expense reports.
· Assist with creating and maintaining procurement transaction standard operating procedures.
· Monitor project timelines and ensure deadlines are met.

 

Qualifications:

- Education High School Diploma or Equivalent required.

- Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred.

Can this role accept experience in lieu of a degree? No

Experience:

- Experience in an administrative role, preferably in a healthcare setting: 5-7 years required

- Experience supporting senior-level staff: 1-2 years preferred.

Knowledge, Skills and Abilities:

- Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).

- Excellent verbal and written communication skills.

- Strong organizational and multitasking abilities.

- Ability to work independently with minimal supervision.

- Strong attention to detail and problem-solving skills.

- Familiarity with hospital administration processes and healthcare regulations.

- Professional demeanor and ability to interact effectively with all levels of staff.

 

** When applying, please upload:

Cover letter specific to the role in our Center and Resume. Applications that do not include both components will NOT be considered. **

For further information about our group, kindly copy and paste the following web address into your browser: https://mpec.massgeneral.org

 

Hybrid

 

100 Cambridge Street

 

40

 

Regular

 

Day (United States of America)

 

Pay Range

$20.84 - $29.79/Hourly

 

Grade

4

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

 

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

 

Mass General Brigham Competency Framework