Purchasing & Materials Manager

 

QUALITY PRODUCTS & MACHINE LLC | HUMAN RESOURCES

Quality Products & Machine LLC • Purchasing & Materials Manager • Controlled HR Document

Purchasing & Materials Manager JOB DESCRIPTION

Department Operations / Materials Management

Reports To General Manager / Director of Operations

Employment Status Full-Time | Exempt classification subject to review

Location On-Site

Supervisory Responsibility Purchasing, Inventory, and Materials Personnel, as assigned

Position Summary Quality Products & Machine LLC seeks an experienced Purchasing & Materials Manager to oversee procurement, supplier coordination, material planning, and inventory control in a job-based precision manufacturing environment. The role ensures materials and outside services are available to support production schedules while controlling costs, maintaining accurate ECI JobBOSS² records, and protecting quality and traceability.

Essential Duties & Responsibilities

Purchasing & Procurement Management

• Manage purchasing of raw materials, components, tooling, consumables, equipment, and outside processing services.

• Review job schedules, production requirements, and inventory availability; issue and maintain purchase orders in ECI JobBOSS².

• Obtain competitive quotes, negotiate pricing and terms, monitor open orders, and expedite critical deliveries.

• Coordinate purchasing priorities with Production, Engineering, Quality, and Accounting; identify cost- reduction opportunities.

Inventory Management & Control

• Own inventory accuracy, organization, and control for raw materials, purchased parts, tooling, and stocked supplies.

• Establish reorder points, minimum/maximum levels, and safety stock based on demand and lead times. • Manage cycle counts and physical inventories; investigate variances and implement corrective actions. • Monitor excess, obsolete, and slow-moving inventory; protect material identification, storage, and

traceability. • Coordinate inventory valuation and reconciliations with Accounting.

Material Planning & Production Support

• Review customer orders, bills of materials, and job schedules to anticipate material needs. • Coordinate material availability and communicate shortages, supplier delays, and schedule risks early. • Adjust purchasing priorities when production needs change and support accurate material-to-job costing. • Coordinate any proposed material substitutions with Engineering, Quality, and customer approval where

required.

Supplier & Vendor Management

• Maintain supplier relationships and assess performance for cost, quality, delivery, and responsiveness. • Coordinate approved supplier records with Quality and develop alternate sources where appropriate.

 

 

QUALITY PRODUCTS & MACHINE LLC | HUMAN RESOURCES

Quality Products & Machine LLC • Purchasing & Materials Manager • Controlled HR Document

• Resolve late shipments, shortages, pricing issues, nonconforming material, returns, and supplier credits.

Receiving & Material Flow Oversight

• Oversee verification of incoming materials against purchase orders, packing lists, specifications, and required certifications.

• Coordinate holds and resolution of damage, overages, shortages, and missing documentation with Receiving and Quality.

• Ensure receiving transactions are accurately processed in JobBOSS² and material is labeled, stored, and available for production.

• Confirm processed receivers are accessible for Accounts Payable vendor invoice entry; saving a receiver alone does not post it.

ERP System & Data Integrity

• Maintain accurate part numbers, units of measure, supplier lead times, pricing, purchase orders, and inventory transactions in JobBOSS².

• Review ERP reports for shortages, past-due orders, inventory discrepancies, and purchasing trends. • Work with Accounting to resolve receiving and invoice matching discrepancies.

Cost Control & Financial Accountability

• Analyze material cost, freight, purchase price variance, inventory carrying cost, and purchasing trends. • Support purchasing budgets, cost forecasts, inventory valuation, and month-end reconciliations. • Reduce unnecessary rush freight, excess stock, and material waste.

Leadership & Continuous Improvement

• Maintain purchasing, inventory, and material control SOPs; train and direct assigned personnel. • Set clear expectations for timely transactions, inventory accuracy, safety, and process compliance. • Collaborate across departments on continuous improvement and report risks and results to management.

Required Qualifications • 5+ years of manufacturing purchasing, materials management, or inventory control experience; 2+ years of

leadership experience preferred. • Associate’s or bachelor’s degree in supply chain, business, operations, or related discipline preferred. • Experience in a job shop, machine shop, or custom precision manufacturing environment strongly

preferred. • ERP/MRP proficiency required; ECI JobBOSS or JobBOSS² experience strongly preferred. • Knowledge of industrial metals, material specifications, certifications, traceability, cycle counts, and

inventory reconciliation. • Strong Excel, analytical, negotiation, organization, and cross-functional communication skills. • Familiarity with ISO 9001 or AS9100 quality requirements preferred.

Core Competencies Planning and prioritization • Cost awareness • Problem solving • Communication • Attention to detail • Leadership and accountability • Urgency • Continuous improvement

Key Performance Indicators

Area Measure

Inventory accuracy Inventory record accuracy; cycle-count variances

Supplier delivery On-time delivery rate

Material availability Production delays attributable to shortages

 

 

QUALITY PRODUCTS & MACHINE LLC | HUMAN RESOURCES

Quality Products & Machine LLC • Purchasing & Materials Manager • Controlled HR Document

Purchasing costs Purchase price variance; verified cost savings

Inventory health Turnover; excess and obsolete inventory

PO management Open and past-due purchase orders

Receiving & supplier quality Receiving discrepancies; supplier nonconformances

Financial control Inventory reconciliation discrepancies

Performance targets will be established by management based on operating needs.

Authority & Accountability May make routine purchases and inventory decisions within documented approval limits; negotiates supplier terms and recommends supplier changes. Significant purchases, write-offs, supplier approvals, and exceptions require the appropriate management and Quality approvals.

Work Environment & Physical Requirements Work occurs in office and manufacturing areas, with regular interaction around industrial equipment and material storage. Requires walking, standing, bending, and occasional lifting of up to 25 pounds, using assistance or equipment for heavier items. All company safety and PPE rules apply.

Expectations for Success Maintain dependable material availability, accurate inventory, disciplined purchasing controls, strong suppliers, timely communication, lower avoidable costs, and reliable JobBOSS² data supporting production and financial reporting.