About Shatterproof

Who Succeeds at Shatterproof

• Build systems and processes from the ground up and improve them continuously as we scale.
• Take ownership and act with a builder’s mindset, bringing forward solutions rather than waiting for direction.
• Influence and collaborate across teams, shaping work through strong communication and relationship-building.
• Move quickly, learn fast, and adapt with resilience, especially in a high-growth, high-impact environment.
• Are mission-driven and motivated to leave their mark on an organization working to reverse the addiction crisis.

Position Summary

Core Responsibilities

1. Manage Accounts Receivables and Accounts Payables

• Ensure timely and accurate daily processing of vendor invoices through Bill.com
• Create and maintain vendor records, including new vendor screening and verification
• Manage invoice coding and serve as a resource for staff
• Manage communications with external vendors related to payment processing
• Manage creation and processing of Shatterproof Accounts Receivable invoices to funders and donors
• Lead invoice collection activities including creation of statements and other types of follow up
• Prepare year-end 1099s

2. Month-End Close and Reconciliations

• Own the month-end close checklist and timeline, and prepare monthly journal entries in Sage Intacct
• Perform balance sheet reconciliations, including but not limited to:
• Accounts Receivable reconciliations
• Accrued Expense reconciliations
• Accounts Payable reconciliations
• Deferred Revenue reconciliations
• Prepaid reconciliations
• Bank reconciliations
• Support preparation of monthly financial statements and budget-to-actual reporting for leadership
• Prepare audit schedules and supporting documents for the annual audit
• Support Form 990 preparation
• Track restricted grants and deferred revenue, and reconcile funder billing
• Manage internal communications to team members related to finance
• Provide status updates to both internal and external stakeholders
• Provide regular communication on workflow status to supervisor while identifying opportunities for process improvement
• Other duties as assigned

Qualifications

• Bachelor’s degree in accounting required, or an associate degree in accounting with equivalent relevant experience
• Minimum of 3 years of accounting experience; 5 years preferred
• Nonprofit experience a plus
• Proficient in Microsoft Office Suite tools, especially Excel. Experience writing formulas and creating pivot tables.
• Strong attention to detail; self-starter with the ability to adapt quickly.
• Strong experience with Sage Intacct and Bill.com preferred.
• Strong communication, customer service and organizational skills.
• Deep alignment with Shatterproof’s mission and values.

You May Be a Good Fit If…

• You are a self-starter and take initiative
• You are comfortable working independently
• You enjoy collaboration or problem-solving
• You stay curious about process improvement and working efficiently
• You’re comfortable working in a fast-moving, mission-driven nonprofit environment
• You are quick and can hit the ground running

Additional Information

• Ability and authorization to work in the United States required.
• Ability to work Eastern Time Zone hours required.
• Shatterproof is an equal opportunity employer and is committed to fostering an inclusive workplace.
• Individuals with lived experience of substance use, addiction, or recovery, including family members and loved ones, are encouraged to apply. Sharing your experience is always your choice and is never required to be considered.