Executive Assistant & Marketing/Sales Coordinator

Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant & Marketing/Sales Coordinator to support executive leadership while helping drive operational excellence across executive support, CRM management, sales operations, and marketing initiatives.

This role is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, and ensuring projects move forward efficiently. You'll serve as a trusted partner to leadership, helping improve communication, maintain organization, and support both sales and marketing efforts through disciplined follow-up and CRM management.

About the Role

As the Executive Assistant & Marketing/Sales Coordinator, you'll provide day-to-day support to executive leadership while coordinating projects, maintaining CRM accuracy, assisting with marketing initiatives, and ensuring operational processes run smoothly.

This position requires exceptional organization, strong written English skills, excellent follow-through, and the ability to work independently in a fully remote environment.

Key Responsibilities

Executive & Administrative Support

• Manage executive calendars, scheduling, and meeting coordination.

• Prepare meeting agendas and document action items.

• Track assignments, deadlines, and follow-ups to ensure priorities remain on schedule.

• Draft professional emails, presentations, and executive documents.

• Maintain organized digital filing systems and company documentation.

• Provide daily administrative support to executive leadership and assist in prioritizing projects.

Project & Task Coordination

• Coordinate internal and external projects across multiple stakeholders.

• Monitor project timelines and ensure accountability for deliverables.

• Track project progress and proactively communicate status updates.

• Coordinate with external vendors and service providers as needed.

• Help ensure projects are completed accurately and on time.

CRM & Sales Operations (HubSpot)

• Maintain accurate and up-to-date records in HubSpot CRM.

• Track sales pipeline activity and marketing engagement metrics.

• Generate CRM reports to provide leadership with visibility into sales performance.

• Maintain CRM data integrity and ensure follow-up workflows remain current.

• Support pipeline management and sales operations.

Marketing & LinkedIn Coordination

• Support LinkedIn activity and engagement initiatives.

• Track marketing campaigns and outreach efforts.

• Organize marketing materials and digital assets.

• Coordinate marketing projects while ensuring deadlines are met.

• Assist leadership with marketing and communication initiatives.

Qualifications

Required

• 3+ years of experience supporting executives, leadership teams, or client-facing operations.

• Demonstrated experience using HubSpot CRM.

• Excellent written and verbal English communication skills.

• Strong organizational, multitasking, and time management abilities.

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook).

• Experience managing multiple priorities in a fast-paced environment.

• Ability to work independently in a fully remote setting.

Preferred

• Experience supporting sales and/or marketing teams.

• Experience with LinkedIn outreach or marketing coordination.

• Familiarity with project management tools.

• Experience preparing executive presentations and client-facing materials.

Skills & Competencies

• Exceptional organization and attention to detail.

• Strong accountability and follow-through.

• Professional, polished communication style.

• Proactive, solutions-oriented mindset.

• Excellent prioritization and decision-making skills.

• Resourceful problem-solving abilities.

• Positive attitude with a strong sense of ownership.

• Ability to anticipate needs and communicate proactively.

What We Offer

• Fully remote position.

• Opportunity to work directly with executive leadership.

• Collaborative and fast-paced work environment.

• Long-term growth opportunities.

• A role with broad exposure across executive operations, sales, marketing, and business strategy.