Temporary Human Resources Technician

The Park District is currently recruiting for one (1) Human Resources Technician in Human Resources to provide administrative support for seasonal hiring efforts. This temporary assignment will be located at the Peralta Oaks Administration Building, in Oakland, CA, and will not exceed six (6) months, working 28 hours per week.

OUR VALUES:

• Respect – We honor each other, the park visitors we serve, and the land we steward.
• Resilience – We creatively adapt to change. We address challenges with empathy, perspective, and determination.
• Relationships – Our greatest strength lies in the trust, accountability, and teamwork we cultivate with our colleagues, partners, and the public we serve.
• Responsiveness – We communicate openly, honestly, and reliably.
• Transparency – We hold the public's trust through meaningful stakeholder engagement and access to timely and reliable information on decisions and performance.

WHY WORK FOR EBRPD?

• Working with a purpose for a better world today and in future generations through the preservation of open space, public access to the outdoors, and a commitment to the conservation of the natural world found east of the San Francisco Bay across 33 cities in Alameda and Contra Costa counties.
• A community of colleagues who are passionate about public service and the East Bay Regional Park District, the communities it serves, and its mission.
• Excellent benefits: Medical, Dental, Vision, Flexible Spending, and pension benefits through California Public Employees Retirement System (CalPERS). Click here for details regarding additional benefits.
• Tuition reimbursement and professional development.
• Consideration of telework opportunities and flexible work schedules.
• Free on-site parking. 

WHAT YOU'LL BE DOING:
This position reports to the Recruitment and Classification Manager.  Under general supervision, performs complex and detailed technical human resources and administrative duties; may be assigned as the lead technician for the Human Resources Information System (HRIS), serving as the department liaison to Information Technology and Finance-Payroll; performs a variety of confidential administrative duties related to employee/labor relations, human resources projects and programs, and East Bay Regional Park District (District) management initiatives; and performs related duties as assigned.

IDEAL CANDIDATE: 

• Has experience recruiting in the public sector
• Has experience with NEOGOV or similar recruitment software
• A deadline-driven team player who thrives in a very fast-paced environment 
• Ability to multitask and to pivot at a moment's notice
• A highly motivated self-starter with strong interpersonal & customer service skills
• Has a positive attitude and strong work ethic
• Proficient in creating and tracking data manually in Excel
• Is comfortable with both complex analytical thinking and coming up with sound and creative solutions to better serve our departments
• Can multitask while still producing accurate and timely work products;
• Has the ability to thrive in ambiguity, adapt to changes in the external environment and organization, and be flexible in their approach 
• Flexibility in work hours is essential for this role, as occasional adjustments to the schedule may be necessary from time to time.

CLASS CHARACTERISTICS:
This is the journey level within the human resources support series and is distinguished from the lower class of Human Resources Assistant in that incumbents are paraprofessionals performing the most complex technical assignments in support of professional staff, specifically as it relates to employee and labor relations, while the Human Resources Assistant performs the clerical and less complex technical tasks associated with human resources programs.

• Oversees a variety of human resources transactions to assure timeliness, accuracy, and proper processing, including tasks related to position control, and payroll/personnel change forms. 
• Processes a variety of complex benefits, leaves, training, recruitment and examination, onboarding, labor, and classification and compensation transactions; functions as the technical lead for onboarding new and returning employees
• May be assigned to serve as the Park District’s Custodian of Records for the Department of Justice
• Provides administrative support to labor/management task forces and committees by drafting and distributing agendas, producing copies of agenda materials, updating records, reserving meeting spaces, and transcribing or editing meeting notes
• Provides information which requires the use of judgment and the interpretation of Park District and department policies and procedures
• Informs department management of administrative decisions reached, policies established, and associated facts
• Assesses and reviews HRIS business processes and procedures for potential improvement
• Addresses technical issues
• Acts as department lead in data systems maintenance, application migration efforts, and integration with existing systems
• Coordinates with Human Resources users to implement conversions and upgrades
• Composes correspondence and Board material related to human resources programs or issues; reviews finished materials for thoroughness, accuracy, format, compliance with policies and procedures, and appropriate syntax, vocabulary, and punctuation; organizes and maintain various administrative, reference, and follow-up files
• Responds to employees and the general public on more complex questions and prepares more complex correspondence related to human resources programs or procedures, rules, and regulations
• Refers complex questions to other Human Resources staff; collects and compiles personnel and position data
• Prepares reports
• May be assigned to monitor or follow up with departments regarding compliance with Park District policies relating to human resources programs
• Provides lead direction to clerical employees
• Prepares correspondence, reports, salary ordinances, and contracts from draft copy
• Creates and maintains forms, spreadsheets, and other documents
• Oversees records retention schedules and maintenance for physical employee files and records
• Respond to inquiries from the public, department representatives and employees concerning confidential information in situations where tact and judgment must be exercised
• Performs related duties as assigned. 

Any combination of education and experience that would likely provide the required knowledge and abilities is
qualifying. A typical way to obtain the knowledge and abilities would be:

Education:                    Associates degree or equivalent in business or public administration, or closely related field.

AND

Experience:                   Three (3) years of general human resources experience including one (1) year of lead or supervisory experience. Paraprofessional-level administrative support in a human resources or finance environment is highly desirable, preferably in a public sector human resources agency.         

Substitution:                 A Bachelor’s degree from an accredited college or university with major course work in a related field may be substituted for one (1) year of the required experience.

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short
period of time in order to successfully perform the assigned duties.

Knowledge of: 

• Current trends in human resources laws, policies, procedures, and practices
• Park District policies and procedures governing human resources, personnel transactions, and financial transactions
• English including spelling, grammar, and punctuation as well as basic mathematics and elementary statistical concepts and calculations
• Record keeping and filing systems
• HRIS databases and systems
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. 

Ability to: 

• Interpret and apply guidelines, procedures, and directions accurately and efficiently
• Independently organize work assignments and meet critical deadlines and function effectively while handling multiple tasks with competing deadlines and repeated interruptions
• Type or word-process accurately from copy at a minimum rate of 35 net words per minute (WPM)
• Generate routine correspondence and prepare drafts of non-routine documents for review
• Understand and carry out oral and written directions with a minimum of explanation
• Establish and maintain record-keeping procedures and filing systems
• Input and retrieve data and generate reports from applicant tracking systems, position control databases, and other electronic systems
• Compile, organize, and identify gaps or errors in data, including the ability to prepare charts, reports, or narrative summaries
• Perform continuous data entry at a computer terminal
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications; communicate clearly and concisely, both orally and in writing; establish and maintain effective work relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal staff and external customers and park users. 

• Must pass a Level 2 Background Check.
• This position has access to and is responsible for confidential information related to personnel management and management’s formulation of policy.  A breach of this confidentiality is grounds for discharge. This position serves at the will of the General Manager.
• This position is designated as a Mandated Reporter under the Child Abuse and Neglect Reporting Act (CANRA). Mandated reporters are individuals who are obligated by law to report suspected cases of child abuse and neglect. As such, you will be required to sign an acknowledgment of having received the District’s policy and your responsibilities.

 
Application materials for these positions consist of two (2) required parts:

1. A current East Bay Regional Park District application submitted online, and
2. Completed supplemental questions

Apply prior to the closing time of the job announcement and allow at least one (1) hour to submit your application if you are a new user to the system.  If you have previously applied to a position on GovernmentJobs.com, please allow time to update your existing profile.  Applications are accepted online only.  Our online application system is provided by NeoGov.  If you encounter problems while applying online, please contact NeoGov Help Desk toll-free at (855) 524-5627.
  

The East Bay Regional Park District is an Equal Opportunity Employer that values and respects a diverse workforce and community. It is committed to promoting an equitable and inclusive workspace that is welcoming to all. Applicants from all backgrounds and life experiences are encouraged to apply. All qualified applicants will receive consideration for employment.