Facilities Director

• Assumes full management responsibility for all facility management division operations and activities including capital improvements, facilities maintenance and operations, building energy and environmental management, long-range planning for facility capital investment and asset preservation; oversees contract management, bid development and evaluation processes; and coordinates division activities with other departments, outside organizations and agencies.
• Manages the development and implementation of goals, objectives, policies and priorities for each assigned service area; establish, within City policy the appropriate services; negotiates contracts and vendor negotiations; evaluates operations, allocate resources, and modifies strategic goals accordingly.
• Directs, monitors and oversees the development of the Division work plan; assigns work activities, projects and programs; monitors workflow, reviews; evaluates work projects and products, adjusts methods and procedures; and ensures that all activities are in compliance with applicable Federal, State and local requirements.
• Manages and participates in the development and administration of the Division's annual budget and Facilities rates charged to departments; forecasts funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures.
• Organizes and directs major work programs of the division including the offering of professional services in capital project management, space planning and development, City facility operations and maintenance services, and preventative maintenance services in electrical, plumbing and HVAC.
• Develops and implements short- and long-range plans for protecting existing facility assets as well as future facility needs to provide City services and directs the development of plans and studies outlining facility needs and conditions. Monitors impact of facility maintenance and preservation investment on overall condition of City’s building inventory and develops strategies for facility preservation to optimize capital resources.
• Responsible for the selection and evaluation of assigned staff; assigns work and ensures appropriate training is provided; investigates complaints; recommends and administers disciplinary actions; handles sensitive personnel matters and recommends grievance responses; exercises full supervision over employees.
• Ensures division implementation of and adherence to the City’s Affirmative Action and Diversity Work Plans. Coordinates the implementation of effective processes and models to produce division wide diversity initiatives. Facilitates staff development on such issues as diversity and creating a respectful working environment.

• Oversees the City's energy conservation program; identifies needs and promotes conservation of resources. Oversees the program of green building practices for City facilities; identifies needs and promotes green building policies and procedures applicable to City workplaces.
• Represents the Facilities Division to City Departments and staff, elected officials, media, and outside agencies; explain and justify programs, policies, and activities; negotiate and resolve sensitive, significant, and controversial issues.
• Attends and serves on a variety of City committees, commissions and task teams; attends and participates in professional groups and committees; may participate on a variety of boards and commissions. 
• Oversees the Spay Neuter Clinic.
• May act in the capacity of the Central Services Executive Director in his/her absence.
• Complete designated job tasks, special projects, and all other duties as assigned to meet team, department, and City of Eugene goals while working cooperatively, efficiently, and productively in a team environment.
• Actively demonstrates high levels of employee engagement, accountability, coachability, and responsibility for personal performance results.

To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Facility Management Division Manager

The ideal candidate will possess the following Knowledge, Skills, Abilities:

Knowledge of:

• Practices for developing healthy, high performing team culture grounded in trust, accountability, safety, and open communication.
• Principles of equity and inclusion as applied to facility services, capital planning, and workforce management, including equitable access to City facilities for all community members.
• Principles and procedures involved in the management of a public organization, including familiarity with current literature, trends and developments in facility management. 
• Modern and complex principles and practices of various maintenance services program development and administration.
• Practice of design, construction, and building maintenance.
• Principals of project procurement methods.
• Principles and practices of municipal budget preparation and administration.
• Principles and practices of organization, administration and personnel management.

• Principles of supervision, training and performance evaluation.
• Pertinent Federal, State, and local laws, codes and regulations.
• Research and reporting methods, techniques and procedures.
• Modern office practices, procedures and equipment including methods of data processing and software systems development.

Skills in:

• Planning, organizing, assigning and coordinating the activities of the work sections within the Division.
• Leadership, facilitation, and change management.
• Contract negotiation.
• Collecting and interpreting complex information to analyze a problem, identifying alternative solutions, project consequences of proposed actions and implementing recommendations in support of goals.
• Evaluating and developing improvements in operations, procedures, policies or methods.
• Analyzing, interpreting, summarizing, and presenting technical information and data in an effective manner and prepare complex financial statements, reports and analyses.
• Interpreting and applying Federal, State and local policies, laws, procedures and regulations.
• Participating in the design and implementation of new accounting, budgetary, and related financial systems including development and implementation of operating procedures.
• Supervising, training and evaluating staff, effectively delegating work, and developing and maintaining a diverse workforce.
• Relationship-building, consulting, and collaborative team building.
• Project management, time management, planning, negotiation, presentation, team facilitation, and training.
• Effectively working with the general public, the media, financial and business community and committee members, supervisors, co-workers, and employees from diverse backgrounds.
• Effectively communicating both orally and in writing to convey information and to receive work assignments.
• Adapting to a fast paced and changing environment.
• Adapting to the City's culture, priorities, and ability to adjust to the differing organizational structures, leadership and work styles. 

• Providing courteous and professional customer service to City Council, staff, co-workers, outside agencies and the general public.
• Proficiently using computers and related software applications, online tracking systems, Internet research tools, reporting applications, and various databases. 
• Preparing and administering a large municipal division budget.

Minimum Qualifications:

Experience:

• Six years of increasingly responsible experience in public works or facilities management programs, including three years of administrative and supervisory experience.

Education:

• Equivalent to a Bachelor’s degree from an accredited college or university in facility management, architecture, landscape architecture, structural engineering, business, finance management, or a closely related field.

Background

Must pass a background check.

The City of Eugene encourages individuals of all communities and backgrounds to apply for job opportunities as we strive to provide the best service to the public. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferable knowledge, skills, and abilities from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.