AP/AR Specialist

 

Position Summary

Reporting to the Accounting Manager, the Accounts Receivable and Accounts Payable Specialist will support our accounting and finance operations. This role is responsible for managing outgoing payments, processing invoices, maintaining vendor records, and helping ensure accurate financial reporting and documentation. This role will also be responsible for managing incoming payments, ensuring accuracy in invoicing, and maintaining healthy cash flow.  This is a full time role based at our Los Angeles office.

Responsibilities

• Invoicing & billing: Generate and issue accurate invoices to customers across multiple sales channels (e-commerce, wholesale, and custom orders).Review invoices for accuracy and proper approval.
• Process and manage vendor invoices and outgoing payments and coordinate with vendors regarding payment inquiries
• Collections management: Monitor accounts to identify outstanding balances and follow up on overdue payments through calls, emails, and statements.
• Cash application: Record and reconcile incoming payments (credit cards, bank transfers, and other payment platforms).
• Account reconciliation: Perform regular reconciliations of customer accounts and resolve discrepancies efficiently.
• Dispute resolution: Collaborate with internal teams to investigate and resolve billing issues, chargebacks, and payment disputes.
• Reporting & analysis: Prepare AR aging reports, track collection performance, and provide insights to improve cash flow.
• Process improvement: Identify inefficiencies in AR processes and recommend automation or workflow improvements.
• Compliance & documentation: Maintain accurate records and ensure adherence to company policies and accounting standards.
• Cross-functional collaboration: Work closely with sales, operations, and finance teams to ensure smooth order-to-cash processes. Work closely with internal departments regarding billing and approvals and improve billing and collection processes. 
• Maintain organized accounts payable records and documentation.
• Assist with expense tracking and financial reporting.
• Support general accounting and administrative tasks as needed

Qualifications

• Minimum of 3–5 years of experience in Accounts Payable, Accounting, Bookkeeping, or a related role required.
• An AA degree in Accounting, Finance or related fields is required, a BA/BS degree is preferred.
• Experience with QuickBooks, Googlesheets, Excel, or accounting software is required.
• Strong attention to detail and organizational skills
• Comfortable working with spreadsheets and financial data
• Good written and verbal communication skills
• Ability to multitask and meet deadlines
• Self-motivated and dependable
• Pay range of $25-30/hr.