Executive Admin Assistant

Description

The Executive Administrative Assistant job family provides increasingly advanced administrative, operational, communication, and coordination support, with primary support focused on the Chief Operating Officer and secondary support provided to additional executive leaders reporting to the COO as appropriate. Positions in this family manage complex calendars, meetings, travel, expenses, communications, stakeholder coordination, and executive office priorities with a high degree of professionalism, discretion, judgment, and follow-through. As scope increases, the role expands from supporting defined executive administrative needs to independently anticipating priorities, coordinating cross-functional work, supporting strategic initiatives, and serving as a trusted liaison for the Chief Operating Officer and other assigned executive leaders.  

 Responsibilities  

• Provide high-level administrative and operational support primarily to the Chief Operating Officer, with secondary support to additional executive leaders or executive priorities as appropriate. 
• Serve as a liaison between the Chief Operating Officer, executive leadership, internal teams, external stakeholders, and key business partners to support alignment and execution of priorities. 
• Independently coordinate leadership meetings, off-sites, engagement events, travel, vendor needs, facilities coordination, and related logistics. 
• Track deliverables, action items, deadlines, and follow-up activities connected to Chief Operating Officer priorities, strategic initiatives, and cross-functional projects. 
• Prepare, review, and refine executive-ready materials, including presentations, reports, agendas, communications, minutes, and decision support documents. 

Requirements

• Bachelor’s degree in business administration or related field, or equivalent experience. 
• Minimum 6 to 10 years of executive administrative experience, preferably supporting senior leaders in a financial institution or similarly complex environment. 
• Advanced ability to manage confidential information, competing priorities, and sensitive executive-level communications. 
• Strong judgment, initiative, and ability to coordinate cross-functional work with limited direction. 
• Intermediate to advanced Microsoft Word, Excel, SharePoint, Outlook, and PowerPoint skills. 
• Demonstrated ability to create polished executive materials, coordinate complex meetings, and support organizational priorities. 

Travel Requirement 

This position requires travel to support business needs, including team collaboration, internal trainings, and cross-functional initiatives. The frequency and duration of travel will vary based on organizational priorities and team needs. 

Cultural Alignment 

Choice is #PeopleFirst, banking second.  

People don’t need just another bank. People need to be supported by a team of trusted partners who will get to know them and their business, understand their challenges, discover their dreams, and recognize the success in bringing people and banking together in our communities. 

In contributing to our culture, Choice team members are guided by our core values. 

• Embrace change and encourage innovation. 
• Know when to ask for help and know when to offer help. 
• Better the places we live. 
• Work hard. Do the right thing. Have a little fun. 

Our vision of Diversity at Choice is supported by our #PeopleFirst mission and our core values. 

Being #PeopleFirst means that Choice is committed to focusing attention and resources towards creating an environment where everyone feels respected and valued and can do their best work. Doing the right thing means encouraging employees to share their experiences and ideas, and to bring their whole authentic selves to work. Together, we can build an inclusive culture that seeks out, supports, and celebrates diverse voices. We can use our diversity to fuel creativity and innovation and bring us closer to our customers and the communities we serve. Be welcome at Choice. We can see you here. 

Disclosure 

This job description is intended to describe the general content of, and requirements for, the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a significant risk to the health and safety of themselves or other employees.

All employment at Choice Financial Group is “at will” employment. This position description does not create an employment contract, implied or otherwise.

The base salary for this role is listed below. This pay range is posted to comply with wage transparency laws. The base salary may vary based on skill, ability, knowledge, experience, and geographic location. Full-time employees are also eligible for a competitive bonus and benefits package.