- Location
- Krakow, Poland
- Workplace
- Hybrid
- Type
- Full-time
- Seniority
- Senior
- Source
- Workday
Description
At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.
Location: Kraków
Type of work: Full time
Hybrid model 3 days per week in the office /2 days for a parent of a child up to 4 years old
At BBH we value diverse backgrounds, so if your experience looks a little different from what we've outlined and you think you can bring value to the role, we will still welcome your application!
Join us as an Expense Administration Senior Representative
Brown Brothers Harriman is currently recruiting an Expense Administration Senior Representative who will join our team.
Expense Administration team is responsible for preparation, review and delivery of budgets, TER, VAT filing, fund events and any other reporting in accordance with accounting standards and clients’ expectations. The team has a client facing role and services clients from all around the world. The team utilizes newest technology solutions allowing for process automation and works closely with many internal departments and external stakeholders (management companies, investment managers and auditors) which gives a great opportunity to learn about investment funds and the way they operate.
In this role you will be responsible for preparation and review of the day-to-day provision of Expense Administration services. Working closely with the Expense Administration Supervisor you will perform tasks and ensure the timely and high-quality preparation of deliverables.
On this position you will be responsible for:
Processing various activities, such as updating addresses, controllers, signers, etc.
Assessing and validating investor documentation against internal procedures, AML/KYC requirements, and market standards
Performing accurate system updates and ensuring that data quality, audit trail, and control requirements are maintained
Operating within agreed business SLAs while independently managing priorities and working effectively under time pressure
Building and maintaining excellent relationships with clients, investors, and stakeholders
Cooperating closely with other teams across BBH offices to resolve complex cases and support end-to-end service delivery
Ensuring accuracy, timeliness, and completeness of all related tasks
Delivering high-quality work with attention to detail
Complying with all firm policies and procedures
Investigating queries, raising with relevant parties, and escalating when needed
Supporting quality checks, identifying recurring issues, and contributing to process improvements and risk reduction initiatives
What we offer:
2 additional days added to your holiday calendar for Culture Celebration and Community Service
Private medical care for you and your family
Life Insurance
Hybrid Working Opportunities
Professional trainings and qualification support
Thrive Wellbeing Program
Online benefit platform
What we are looking for:
BA/MS degree in finance, economics, business, law, or a related field
Minimum 2–3 years of relevant experience in Transfer Agency, AML/KYC, investor services, fund administration, or a similar financial services environment
Understanding of AML/KYC requirements, investor documentation standards, and operational risk controls
Ability to manage a broad portfolio of clients, prioritize complex workloads, and deliver within tight deadlines
Ability to work independently, take ownership of assigned tasks, and demonstrate sound judgment in resolving issues
Written and verbal communication skills, with the ability to interact with internal and external stakeholders
Strong problem-solving skills, with the ability to identify risks and escalate appropriately
Fluency in English is mandatory, with a minimum B2+/C1 level preferred
Good knowledge of Microsoft Office applications
Ability to support less experienced team members and contribute to knowledge sharing within the team
Prior experience reviewing, validating, and interpreting complex investor documentation would be a strong advantage
Demonstrated ability to identify process improvements and contribute to efficiency, quality, and risk mitigation initiatives
We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.
About BBH:
Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.
We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another.
We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation. As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.
Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.
