Program Coordinator II

Overview

The Office of Events is a growing department whose primary function is to ensure that events, conferences, and programs coordinated by Utah State University exceed expectations. The Office of Events is seeking applicants for the Youth Program Coordinator (Program Coordinator II) position. This position is responsible for working with USU and community partners to coordinate multiple conferences, camps, and events (programs) throughout the year with emphasis on summer programming. These programs are geared towards minors and hosted by Utah State University - Logan. The Youth Program Coordinator works to coordinates events ranging from low-to-high complexity to include logistical arrangements, support, registration, potential speaker management, and on-site coordination. The successful candidate will interface with university departments and off-campus suppliers, handling administrative details of event programs

Responsibilities

Event Management:

• Client consultation.
• One of the primary contacts for all youth events happening on campus.
• Liaise between the client and the service providers and vendors needed to create successful events, conferences, or camps.
• Serve as the primary contact and supervisor of a parttime youth programs team.
• Oversee event contract creation and implementation.
• Learn and implement USU processes & procedures while meeting event expectations and outcomes.
• Compile and store all event data for historical data use.
• Establish a good working relationship with campus providers.
• Communicate ideas, goals, and objectives internally with team members to obtain successful results.

Financial Management:

• Prepare and track financial records, ensuring accurate, current revenue and expenditure information.
• Develop comprehensive event/conference budgets and continuously monitor and adjust as needed.
• Administrate budgeting process and final financial settlement of events within the Event Services policy on closing events.
• Review service providers invoices and approve payments.
• Communicate effectively with clients and university partners to reconcile bills and accounts in a timely manner.

Qualifications

Minimum Qualifications:

• Six (6) years of related experience working with youth in the capacity of coordination of logistics for events, conferences, or programs; OR A bachelor’s degree plus two (2) years of related experience; OR an equivalent combination of education plus experience.
• Ability to work a non-traditional schedule, including some evenings and weekends. Some travel may be required.
• Ability to pay attention to detail.
• Proficient in managing multiple tasks while staying levelheaded in stressful situations.

Preferred Qualifications:

• Bachelor's degree in hospitality, conference/event management or communications with emphasis in youth programs
• Experience in event management and coordination.
• Training in any of the following software programs:
  • EMS
  • Cvent
  • Coursedog

Knowledge, Skills, & Abilities:

• Thorough knowledge of Microsoft Office in a Windows environment.
• Ability to work with other custom database systems for which training is provided.
• Knowledge and experience with basic bookkeeping practices and procedures.
• Strong organizational skills and attention to detail.
• Strong clerical and record keeping ability.
• Ability to manage and complete multiple projects and deadlines simultaneously.
• Excellent written communication skills, including correct grammar, spelling, and proofreading.
• Excellent verbal communication skills.

Required Documents

Along with the online application, please attach:

Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

Cover letter to be typed/pasted at the end of your application (iForm)

 

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate based on salary plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. Incumbents may be in both indoor and outdoor environments. There are often times, events that will be outdoors or in a different location that will require walking distances.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

 

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

 

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women’s volleyball, three consecutive Mountain West tournament titles in women’s soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.

 

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or [email protected]. 

 

*updated 12/2025

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

 

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

 

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

 

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

 

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Matthew Pinner

Executive Director

Civil Rights & Title IX Office

[email protected]

435-797-1266 | Old Main Rm. 401D

1475 Old Main Hill, Logan, UT 84322

 

Cody Carmichael

Title IX Coordinator

[email protected]

435-797-1266 | Old Main Rm. 402D

1475 Old Main Hill, Logan, UT 84322

 

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

 

U.S. Department of Education

Denver Regional Office

303-844-5695| [email protected]

 

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  [email protected]

 

*updated 10/2025