Program Coordinator II, Concurrent Enrollment

Are you a current Aims Employee, Temporary Worker? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

Are you a current Aims Student? If so, to help avoid future access issues, please apply through your Workday account using the Aims Jobs app on your Workday home page. 

Are you both an Employee and a Student? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

For assistance, please contact the recruitment team at 970-378-3720.

Minimum Hiring Annual Salary:

$52,612.00

Maximum Hiring Annual Salary:

$56,821.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
• A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

Job Description:

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position.

The primary purpose of the Concurrent Enrollment Student Coordinators is to act as a liaison between school districts and Aims Community College with regard to concurrent enrollment students. This role supports local high school students enrolled in college courses. This includes processing student accounts and registrations, connecting students with support services, troubleshooting student issues, and addressing other challenges related to students’ participation in concurrent enrollment. Additionally, this position works closely with high school personnel such as counselors and advisors to facilitate the concurrent enrollment experience for students. The main focus of this position is to support concurrent enrollment students participating in on-campus experiences, including, but not limited to, Career Academy and Pathways in Technology Early College High School (PTECH), as well as concurrent enrollment offerings at high school locations. The Concurrent Enrollment Student Coordinators support the overall function of the High School Programs office. Occasional travel to local high schools and
satellite campuses is required.

Student Support:

• Primary liaison between concurrent enrollment students and Aims Community College.
• Work in coordination with the Admissions office at Aims Community College to support prospective high school students in applying to Aims Community College.
• Ensure schools and students have accurate information about which concurrent enrollment offerings are available to them. This may include any program-specific prerequisites or requirements.
• Coordinate with high school personnel on any student-related registration issues. This includes ensuring that school personnel are submitting appropriate forms, documentation, and rosters in a timely manner.
• Connect concurrent enrollment students with the appropriate Aims Community College service they need, such as advising, financial services, Admissions, learning commons, Student Accessibility Services, or any other student support service.
• Work in coordination with the Admissions office with students interested in matriculating into Aims Community College, upon graduation, through the Concurrent Enrollment program.

Student Processing:

• Process concurrent enrollment student accounts and registrations.
• Process required documents to ensure that classes are adequately prepared and students are registered prior to the start of the course.
• Collaborate with Student Services (Records and Registration, Advising, Financial Services, etc.) on any registration paperwork and procedures.
• Assists school district staff with concurrent enrollment paperwork, program integration, and changes/modifications. This includes ensuring that district personnel meet deadlines set by Aims Community College.
• Process student registration discrepancies and, when appropriate, process any student registration changes.
• Support in the maintenance of student records.
• Requires proficiency in Aims Community College student management systems, such as Workday, and admission/enrollment CRM platforms, such as Element 451.

Supporting High School Programs:

• Collaborate with other members of the High School Programs office to support initiatives, strategic tactics, or any other tasks that contribute to the goals of the overall division.
• Work closely with the High School Programs team on concurrent enrollment offerings at the high school locations.
• Working closely with the High School Programs team on the development of student pathways.
• Ensure that high school partners are up to date on existing program information and informed about new programs available to students, including Career Academy and PTECH.

Reporting & Other Duties as Assigned:

• Report to Academic Affairs, external clients, students, and school district counselors.
• May attend and report on district board meetings.
• Participates in various committees on campus and off campus as requested.
• Attend other department meetings and work collaboratively with concurrent enrollment students.
• Assist the Program Director with enrollment numbers to forecast scheduling of future classes.
• Assist the Program Director with data to determine course costs, student projections, and inventory projections.
• Provides input for the annual budget.

Other Duties as Assigned.

Minimum Qualifications:

• Bachelor’s degree in Business Administration, Education, Counseling, or any field related to Education; plus, three (3) years in K-12 education, higher education, or related field or an equivalent combination of education and/or work experience.
• Proven results in program development along with excellent public relations skills.
• Proficient with Microsoft Office and/or Google Workspace.
• Strong oral, written, and presentation skills. Ability to communicate effectively with high school students, parents, and district partners.

REQUIRED DOCUMNTS TO UPLOAD:

• Cover Letter
• Resume

Preferred Qualifications:

• Experience working with concurrent enrollment programs.
• Experience working in either secondary or post-secondary education. Ensures high accuracy across high-volume administrative tasks, scheduling, and partner communications.
• Prioritizes high-impact tasks, hits critical deadlines, and adjusts seamlessly to shifting tools and priorities.
• Delivers high-quality results consistently, takes full accountability, and maintains reliable followthrough.
• Extensive understanding and experience with FERPA (Family Educational Rights and Privacy Act).

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section.  If there are missing documents, your incomplete application will not be considered. Per the Colorado Job Application Fairness Act, you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

For information on our hiring practices, please visit our resource page: https://www.aims.edu/departments/human-resources/hiring-process.

Aims Community College is an equal opportunity employer.  Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status.  All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with the Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within three (3) business days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

To be considered, please provide a thorough and complete application. Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than nine (9) months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Upon hire, all positions at Aims Community College require a criminal background check and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.