- Salary
- $63k – $69k
- Location
- San Diego, United States of America
- Type
- Full-time
- Department
- Administration
- Source
- Workday
Description
With eleven offices across the United States, 500+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.
The Opportunity
Manatt, Phelps & Phillips, LLP currently has a great opportunity for an Administrative Assistant to join our nationally prominent and growing professional services firm. This role involves performing administrative functions in support of lawyers and consultants who work on projects related to health care reform and regulation as well as more general health care consulting engagements.
Key Responsibilities
Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.
Overseeing entry and coding of time.
Preparing draft court documents, specifically complaints, answers, discovery, briefs, motions, motions for summary judgment, correspondence and memos.
Organizing and maintaining documents, and case files, knowledge of document management software.
Prepare and format documents in Word
Management and tracking of expense reimbursements.
Provides back-up support to other administrative assistants and office as needed.
Ad hoc projects and duties as needed.
Qualifications
Candidate should have 1-3 years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast paced environment. Reliable, friendly and positive, can-do attitude is essential
1-2 years of previous Litigation experience highly preferred
BA Degree highly preferred
Must have strong multi-tasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations in a fast-paced environment
Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently
This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others
Must have strong writing and research skills
Must have exceptional organizational skills and strong attention to detail
The successful candidate will be someone with strong initiative and who is self-motivated and interested in taking ownership of the work and loves working as part of a team
Strong Outlook, Word, PowerPoint and Excel skills required. Must be comfortable learning new software programs which support the business operations of the practice. Experience with legal billing software is also a plus
The base annual pay range for this role is between $63,000-$69,000. The base pay to be offered will vary and depend on skills and qualifications, experience and location. A full range of medical, financial and/or other benefits dependent on the position will also be offered.
EEO/AA EMPLOYER/Veterans/Disabled
Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
