Business Development Assistant

Description

Position Title: Business Development Assistant

Salary Range: $20-25hr/ DOE 

FLSA Status: Non-Exempt 

Summary: MM Solutions is a well-established company serving the Aerospace, Medical, and High-Tech Industries in Colorado with high-touch custom packaging, professional services, and logistic solutions. Creating opportunities and overcoming challenges is what drives us to provide clients with the necessary people, services, and equipment for every job. We are an organization that commits to its team members, maintaining a safe and fun environment while treating everyone as a valued individual. We are an Equal Opportunity Employer, including disability and veteran status. Full benefits are available to full-time team members, including paid sick leave and vacation, medical/vision/dental, company-funded life insurance and 401(k). 

Position Summary:  

Join MM Solutions as a Business Development Assistant and help our aerospace group keep projects moving and deliver a professional, welcoming customer experience. You’ll support our Professional Services division, which supports the manufacture of custom RF testing equipment used in the aerospace, defense, and wireless telecommunications industries.

Reporting to the Projects Manager, you’ll provide confidential administrative support and analytical assistance to executives working with our customer, MM Solutions management, and the broader department. You’ll coordinate meetings and customer visits, maintain project and customer information, assist with project tracking and costing, and support departmental processes and statutory responsibilities.

Success in this role requires strong organization, sound judgment, and initiative. You’ll anticipate needs, adapt to different executive work styles, and proactively gather input and follow up to keep decisions, commitments, and projects on track.

Knowledge, Skills & Abilities: 

• Office and document tools: Proficiency with Microsoft 365, especially Word and Excel, and document preparation tools such as Adobe Acrobat. Familiarity with Microsoft Copilot is a plus.
• Document and records management: Skilled at organizing files, maintaining accurate customer records, managing document versions, and keeping information accessible and current. Microsoft SharePoint experience is preferred, as it serves as the team’s central system of record; experience with comparable platforms is welcome.
• Scheduling and task management: Skilled at managing shared calendars, coordinating complex schedules, setting reminders, and tracking follow-up actions. Experience with Microsoft Outlook and productivity tools such as Viva Insights is preferred; experience with comparable platforms is welcome.
• Executive support and initiative: Highly organized and adaptable when supporting executives with different work styles and levels of availability. Takes initiative to seek input, clarify priorities, and follow up persistently and professionally to obtain decisions and keep projects and commitments on track.

Requirements

Essential Functions

• Provide confidential administrative support to executives, management, and the department, including preparing documents, spreadsheets, presentations, reports, and customer communications.
• Proactively coordinate with executives who have different work styles and availability; seek input, clarify priorities, and follow up to keep decisions and commitments on track.
• Launch and track new part numbers and submit associated costing information.
• Create and update project and customer records in SharePoint and other designated systems, maintaining accurate, organized, and accessible information.
• Gather and organize data, conduct research and analysis, and assist with financial reports and special projects as requested.
• Manage calendars, schedule appointments and meetings, coordinate customer visits, and arrange catering and other meeting logistics.
• Coordinate travel arrangements and maintain accurate travel requests and records.
• Support daily office operations, including ordering supplies, maintaining files, and keeping departmental records current.
• Coordinate department events and team activities.
• Help resolve facilities and IT issues by coordinating requests with the appropriate support teams.
• Partner with HR and hiring managers to coordinate onboarding, including equipment, workspace, and IT access.
• Maintain group email distribution lists and seating charts.
• Demonstrate MM Solutions’ “Anchors” by building positive partnerships with colleagues and customers, collaborating effectively, and identifying opportunities to simplify work and improve processes.
• Perform other related duties as assigned.