Accounts Payable Technician

GJR-000165 10/26; Financial Services

Northeastern Junior College, one of 13 member-colleges of the Colorado Community College System, lies in the rural northeastern Colorado town of Sterling, located 128 miles northeast of Denver. Northeastern delivers a big-school experience at a small-school price. The numbers add up: 900 full-time students from around the world, more than 2,000 part-time students, more than 80 programs of study, and residence halls for more than 575 students. The community of approximately 12,000 residents enjoys easy access to Denver, the Rocky Mountains and the western-agricultural lifestyle. 

You will admire the friendly culture of Northeastern Junior College and be inspired by our team environment and dedicated employees. Additionally, we offer:

• Generous annual and sick leave benefits; our employees stay because of the work/life balance they are able to obtain here.   
• Attractive health, dental, vision, life, and flexible savings options; we will also help you build your retirement savings via our defined benefit or defined contribution plans.   
• An opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition reimbursement program. 

Note: Anticipated work hours for this position will be Monday through Friday, 7:00 a.m. to 4:00 p.m. Flexibility may be required to meet the needs of the department. 

EMAIL ADDRESS:   All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from [email protected] and 'cccs.edu' addresses.   If you do not have an email address, then you will receive correspondence via US mail. This full-time position is located in Financial Services at Northeastern Junior College. Primary duties and responsibilities include:

Accounts Payable Processing

• Generate warrants to vendors for payment of invoices related to purchase orders and direct purchases
• Generate warrants to college staff for expense reimbursements

Document Collection, Analysis & Verification

• Gather, analyze, and verify invoices and purchasing documents for completeness and accuracy
• Verify adherence to purchasing and procurement rules, regulations, policies, procedures, and guidelines
• Confirm appropriate signature authority authorizations on completed documents
• Investigate differences between the college and its vendors
• Report all discrepancies to the supervisor for resolution

Procurement Card Statement Reconciliation

• Review individual procurement card statements for appropriate documentation
• Ensure complete set of invoices and receipts are included
• Verify purchases are made on a tax-exempt basis
• Confirm appropriate supervisory approval and sign-off
• Investigate discrepancies and work with employees to resolve issues within established parameters
• Ensure timely reimbursement of any sales tax charged

Records Maintenance & Document Imaging

• Maintain required accounting records for all accounts payable transactions
• Process necessary document imaging

Travel Card Reconciliation

• Confirm all travel card purchases are correctly included in travel reimbursement vouchers
• Report any issues to the supervisor for resolution

Residency Requirement:

Residents and non-residents of Colorado may apply and be hired into this position as the work will be performed primarily at a location that is within 30 miles of the state border. 

Class Code & Classification Description:

H8B2XX  Accounting Technician II

Minimum Qualifications:   

Experience Only:

Two (2) years of technical accounting experience which must include accounts payable experience. The technical accounting experience must have been performed as a main function of the job. Daily interaction with students, faculty and staff require that this position have excellent interpersonal, communication and organization skills. Candidate must have experience providing excellent customer service and interfacing with a variety of people from many levels within the organization and community. Effective verbal and written communication skills are necessary for success in this position. In order to be considered for this position, your relevant experience must be documented on your application. Part time experience will be pro-rated.

Or

Education and Experience:

Two years (60 semester credits) of college, university or non-correspondence business school from an accredited institution in Accounting or Finance may substitute for the technical accounting experience as listed above but not for the accounts payable experience. You must submit a copy of your transcripts with your application in order to be considered.  

Conditions of Employment:  Must submit to and successfully complete a pre-employment background check as a condition of hire. Felony convictions of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide NJC Office of Human Resources with an official disposition of the charges. Successful candidate must not have any outstanding balance with NJC or any other college within the Colorado Community College System. If overtime is accrued, NJC gives compensatory time off in lieu of payment and is a condition of hire.    

Preferred Requirements:  Please provide a detailed description on your application of your relevant work experience and document examples of your work in relation to the following: working knowledge of Banner or similar system. High level of speed and accuracy regarding data entry. High level of attention to detail (ability to check for typographical, grammatical and spelling errors, etc.). Experience and ability to work in a fast paced customer service environment, and ability to handle multiple tasks simultaneously while meeting targeted deadlines. Experience with problem solving processes. Understand and determine appropriate rules and regulations from various sources. Knowledge in extracting information from various reports. Ability to deal with a diverse population with discretion and tact.  

Appeal Rights:

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: [email protected]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

This posting may be used to fill one or more similar positions in the future.

NJC recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool.

Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application. 

Comparative Analysis Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position.

Equal Opportunity Employer: The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.

Americans with Disabilities Act (ADA) Accommodations:  Northeastern Junior College is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Jeri Estrada, at [email protected] or call 970-521-6730.

Pregnant Worker’s Fairness Act: The Pregnant Worker’s Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Jeri Estrada, at [email protected] or call 970-521-6730. 

If you are an individual who wishes to request reasonable accommodations for an exam, you must do so at least three days prior to the administration of the exam.  Please refer to the contact information on the exam scheduling notice or on the specific job announcement.  

Address Confidentiality Program:
If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.

For information regarding Northeastern Junior College Security, including crime statistics for the campus and surrounding area, please see the NJC Publication website under "About NJC":  http://www.njc.edu/publications/.  For a hard copy report please contact 970-521-6657. 

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.