Facilities & Corporate Services Administrator

Company Description

Guardant Health is a leading precision oncology company focused on guarding wellness and giving every person more time free from cancer. Founded in 2012, Guardant® is transforming patient care and accelerating new cancer therapies by providing critical insights into what drives disease through its advanced blood and tissue tests, real-world data and AI analytics. Guardant tests help improve outcomes across all stages of care, including screening to find cancer early, monitoring for recurrence in early-stage cancer, and treatment selection for patients with advanced cancer. For more information, visit guardanthealth.com and follow the company on LinkedIn, X (Twitter) and Facebook. 

Role Overview

The Facilities & Corporate Services Administrator is responsible for managing day-to-day office operations and ensuring a safe, efficient, and well-maintained workplace environment. The role focuses on facilities management, vendor coordination, infrastructure maintenance, and employee workplace support to ensure seamless office operations.

This role works closely with internal stakeholders, external vendors, and building management teams to maintain high operational standards across office facilities and corporate services.

Key Responsibilities

Office Facilities Management

• Manage daily office operations to ensure a smooth and efficient workplace environment.
• Oversee maintenance of office infrastructure including workstations, meeting rooms, common areas, and cafeteria spaces.
• Coordinate with building management for utilities, maintenance, security, and housekeeping.
• Ensure timely resolution of facility-related issues reported by employees.

Vendor Management

• Coordinate with facility vendors such as housekeeping, security, cafeteria, and maintenance providers.
• Monitor vendor performance and ensure adherence to service level agreements (SLAs).
• Manage vendor invoices, service requests, and operational deliverables.
• Assist in vendor selection, contract coordination, and service renewals.

Infrastructure & Asset Management

• Support office infrastructure setup including furniture, workspace arrangements, and meeting room facilities.
• Maintain records of office assets and equipment.
• Coordinate with IT teams for installation and maintenance of office equipment such as printers, network infrastructure, and AV systems.

Workplace Experience & Employee Support

• Act as the first point of contact for employee facility-related requests.
• Ensure meeting rooms, conference areas, and collaboration spaces are operational and well-maintained.
• Support office events, leadership visits, and internal meetings with logistical arrangements.
• Maintain workplace hygiene, safety, and employee comfort standards.

Safety & Compliance

• Ensure adherence to workplace safety standards and regulatory compliance requirements.
• Support fire safety drills, emergency preparedness activities, and safety inspections.
• Maintain records related to safety compliance and facility audits.

Office Expansion & Infrastructure Projects

• Support office expansion, relocation, or renovation projects in coordination with leadership and vendors.
• Assist with workspace planning and infrastructure readiness for new hires.
• Coordinate facility readiness during office transitions or new office setups.

Key Deliverables

• Smooth day-to-day office operations
• Vendor performance monitoring and coordination
• Workplace maintenance and issue resolution
• Facilities readiness for employee productivity
• Compliance with safety and infrastructure standards

Skills & Competencies

• Facilities and office operations management
• Vendor coordination and relationship management
• Problem solving and operational troubleshooting
• Organizational and multitasking abilities
• Strong communication and coordination skills

Tools & Systems

• Facilities ticketing or service request systems
• Vendor and invoice tracking tools
• Asset management and inventory tracking
• Workplace management systems

Ideal Background

• 3-5 years’ experience in corporate services, facilities management, or workplace operations
• Prior experience supporting corporate offices or GCC environments
• Ability to coordinate across vendors, internal teams, and building management

AI & Digital Fluency

• Demonstrate curiosity, sound judgment, and the ability to critically evaluate and responsibly leverage AI-enabled tools in accordance with company policies, ethical standards, and regulatory requirements to improve the efficiency, effectiveness, and quality of work.

Within the range, individual pay is determined by work location and additional factors, including, but not limited to, job-related skills, experience, and relevant education or training. If you are selected to move forward, the recruiting team will provide details specific to the factors above.

Employee may be required to lift routine office supplies and use office equipment. Majority of the work is performed in a desk/office environment; however, there may be exposure to high noise levels, fumes, and biohazard material in the laboratory environment. Ability to sit for extended periods of time.

Guardant Health is committed to providing reasonable accommodations in our hiring processes for candidates with disabilities, long-term conditions, mental health conditions, or sincerely held religious beliefs. If you need support, please reach out to [email protected]

Guardant Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

All your information will be kept confidential according to EEO guidelines.

To learn more about the information collected when you apply for a position at Guardant Health, Inc. and how it is used, please review our Privacy Notice for Job Applicants.
 

Please visit our career page at: http://www.guardanthealth.com/jobs/

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