Accounting Assistant

 

ACCOUNTING ASSISTANT

JOB DESCRIPTION 2026

CLASSIFICATION

Non-exempt

SALARY RANGE

Ranging from $14.00 to $17.00 per hour.

REPORTS TO

The position is part of the Accounting Team and the Operations Team. Therefore, reports to the Director of Finance, Director of Operations and Accounting Supervisor.

SUMMARY

The Accounting Assistant supports the Accounting Department by performing clerical tasks, including processing, and recording transactions or data entry, preparing, and updating ledgers, reports and budgets, fielding communications with clients and vendors, fact-checking or auditing, filing, and other duties, as needed. Needs to be timely, thorough, accurate, and honest with good bookkeeping skills.

ESSENTIAL FUNCTIONS

• Providing support to the Accounting Department. • Performing basic office tasks, such as filing, data entry, answering phones, processing the mail,

etc. • Handling communications with clients and vendors via phone, email, and in-person. • Processing transactions, issuing checks, and updating ledgers, budgets, etc. • Preparing financial reports. • Assisting with audits, fact checks, and resolving discrepancies. • Receive and review day-to-day invoices, subcontracts, change orders, purchase orders, check

requests, and/or other related documentation for completeness and compliance with financial policies, procedures, budget, and contractual requirements.

 

 

• Create, verify documentation, and maintain log for the different construction jobs within the Accounting Software. This process has to be completed with Sales and Services.

• Enter invoices, request invoice approvals, and maintain filing. • Receives quotes from suppliers and completes purchase orders, complete the approval process.

Maintain the purchase order log. • Distribute copies of documentation needed to complete the Job File and corroborate with the

Operations Department that these have been assigned correctly with the Job identification number they belong to.

• Maintain vehicle reports and files. • Maintain equipment reports and files. • Assist with month-end and quarterly closing activities. • Assist with year-end closing activities and audit preparation for job cost certifications. • Perform a wide range of accounting and administrative duties to support the accounting

department.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETENCIES

• Fully Bilingual (Verbal and Written) • Understanding of basic accounting principles • Analytical and problem-solving skills • Excellent presentation and written/oral communication skills • Attention to detail and high level of accuracy • Computer skills including the ability to operate computerized accounting, spreadsheet and word

processing programs, and email at a proficient level. Especially MS Office (Word, Outlook, PowerPoint, and Excel) and Adobe.

• Familiarity with Accounting Software system or other similar construction related platforms (e.g., Sage, etc.), it’s very desirable.

• Time management skills with strong organizational skills, must have the ability to prioritize and multi-task.

• Trustworthy. Understanding of handling of sensitive and confidential information with a high level of discretion and integrity.

• Proven ability to work across organizations with effective communication • Ability to work in a deadline-conscious, results-driven environment. • Professional manner and a strong ethical code.

 

 

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities.

WORK ENVIRONMENT

This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must be able to lift files, open filing cabinets, bend or stand on a stool, as necessary.

POSITION TYPE AND EXPECTED HOURS OF WORK

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.

TRAVEL

Travel to various worksites may be required, which might entail local and international travel.

REQUIRED EDUCATION AND EXPERIENCE

• Associate's Degree (minimum) or Bachelor's Degree (4 years) in Accounting or Business • 3+ years of accounting experience. • Although equivalencies may be considered.

PREFERRED EDUCATION AND EXPERIENCE

• Experience in accounting for construction company.

WORK AUTHORIZATION/SECURITY CLEARANCE (IF APPLICABLE)

The Immigration Reform and Control Act (IRCA) requires every employer, to verify the identity and eligibility to work in the United States. The I-9 form is used to identify the documents used to verify the identity and eligibility to work.

 

 

AAP/EEO STATEMENT

RG Engineering Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, RG Engineering Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

RG Engineering Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of RG Engineering Inc.’s employees to perform their job duties may result in discipline up to and including discharge.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

SIGNATURES

This job description has been approved by:

Manager Signature Date

 

HR Manager Signature Date

Employee signature below constitutes employee's understanding of the requirements, essential functions, and duties of the position.

Name Signature Date