Project Coordinator

• Independently drive on-site logistics coordination for RDGM-DDT events and key face-to-face meetings – including room planning and setup, catering coordination, visitor access and welcome, AV and technology readiness, and serving as the on-site point of contact – to deliver a seamless, welcoming event experience from planning through on-site execution that brings colleagues together and reinforces a positive, connected team culture 

• Provide project management support for designated business & culture initiatives, including tracking of milestones, follow up on action items, facilitation of cross-workstream communication, and proactive outreach to project teams to identify and address project needs 

• Enable maturation and execution of key RDGM-DDT processes through project management support for operational excellence and process design workstreams, including collating of key metrics, maintenance of process artifacts including DAI framework, and coordination of cross-functional stakeholder working sessions and tracking action items and milestones 

• Serve as training coordinator for RDGM-DDT, including managing the training curriculum by coordinating with RDGM-DDT and cross-functional stakeholders on requirements and monitoring training compliance 

• Develop and maintain materials and MS Teams and SharePoint-based systems for managing RDGM-DDT operations-associated information such as organization charts, headcount tracking, and distribution lists. Keep team sites and information platforms current by posting materials and updates 

• Coordinate the employee onboarding experience, with emphasis on the in-person first-day journey, including first-day access and workspace readiness, technology and other resource requests, welcome announcements, and other new hire checklist items 

Experience

• Bachelor’s degree preferred

• 5-8 years of administrative, business operations, or project coordination experience, with exceptional project management skills; experience as an executive or administrative assistant growing into an operations or coordination role is well suited to this position

• 2 years experience in pharmaceuticals, biotechnology, or technology preferred, or evidence of familiarity with relevant processes, workflows, and terminology

• Experience with Takeda’s processes would be highly desirable

Skills

• Demonstrates initiative and works effectively both independently and collaboratively, adapting to changing priorities.

• Builds respectful working relationships and communicates effectively with colleagues across organizational levels and cultures.

• Communicates information clearly and professionally in writing and verbally.

• Develops and maintains SharePoint and Microsoft Teams sites; proficient in Microsoft Office applications.

• Organizes work carefully, maintaining accuracy and attention to detail.

• Prioritizes and manages multiple activities of varying complexity.

• Applies problem-solving and troubleshooting skills in a collaborative, cross-functional environment.

• Handles confidential information with discretion.

• Understands matrixed organizations and supports an inclusive, collaborative team culture and employee engagement.