HR Administrative Assistant

The Human Resources Administrative Assistant supports the Human Resources Department by performing a variety of administrative functions related to recruitment, hiring, onboarding, compliance, and ongoing employee support. This role plays a key part in delivering a consistent, positive employee experience and in ensuring HR processes run efficiently and in compliance with agency policies and all applicable regulations.

Schedule: Mon - Fri 9am - 5pm

Pay range: $19 - 20 per hour

Essential Duties and Responsibilities

Recruitment & Hiring Support

· Track and organize applications that are not moving forward

· Assist in conducting reference checks for all divisions

· Create new hire attendance /sick line informational cards

· Enter new hire candidate’s credentials in HRIS (ADP)

· Create new hire folders and file in Main HR Office

· Assist with I-9 documentation, E-Verify, and audit preparation.

· Maintain accurate and up-to-date employee records in both electronic and paper systems.

Employee Support & HR Communications

· Manage the agency’s Call Out Line

· Process internal job offers and employee transfer/promotion paperwork

· Manage MHA’s Internship Program

· Provide general support related to HR policies, benefits, and employee inquiries.

· Manage MHA Cares Program and participate in the EAP webinars

Additional HR Functions

· Assist with data entry and updates in the Human Resources Information System (HRIS).

· Provide administrative support to the HR team on day-to-day operations and ongoing projects.

· Serve as a proactive team member, contributing ideas and solutions to improve processes.

· Support compliance by maintaining knowledge of federal and state employment laws and agency standards.

· File all employee documents for both active and terminated employees weekly

· Process performance reviews in ADP

· Process & file Corrective Actions

· Manage equipment returns and assignments

· Anniversary and milestone letters

· Longevity award processing

· TB Test scheduling and follow-up

· Employment verifications

Other Duties

· Perform other similar or related duties as assigned by the Recruitment Manager or HR Leadership team.