Assistant Director Finance and Administration

The Assistant Director of Finance and Administration, also known as, Emergency Management Planning Administrator - Supervisory  is responsible for the operation of all internal Emergency Management Department (EMD) business systems, budget, finance, grant management and reporting, procurement, human resources, records management and logistics support functions in accordance with city policy, Federal guidance and National best practices such as the Emergency Management Accreditation Program and the National Fire Protection Association.

Funding
This position is grant-funded with funding secured on an annual basis; renewal of the grant will be continually sought.

Work Location
The Assistant Director of Finance and Administration generally works business hours in an office environment or home office as assigned. However, they may also be assigned on-call status while serving as the Watch Officer and/or in the event of an emergency or other complex incident, may be expected to respond after hours or on weekends.

*The City of Minneapolis does not sponsor applicants for work visas*

• Lead and implement EMD finance and administration functions in the areas of business systems, contracting, budget, finance, grant management and reporting, procurement, human resources, records management and logistics support functions.
• Serve as primary interface with the City Clerk and City Council for purposes of committee work and council actions and manage all related documentation.
• Lead and implement EMD’s program evaluation, maintenance, continuous improvement and performance measurement program.
• Lead the city-wide disaster employee assistance and support program, as needed.
• Serves as EMD continuity of operations lead.
• Assure emergency management program complies with applicable legislation, policies, regulatory requirements and directives and serves as interface to City Intergovernmental Relations function.
• Serve as Protected Critical Infrastructure Information officer for EMD, as needed.
• Supervise assigned personnel.
• Review budgets and monitor expenditures, propose budget modifications, manage dollars within guidelines of grants received, and ensure fiscal responsibility.
• Work with Department Director to develop departmental objectives, outcome measures and strategies for incorporation into the business plan and budget.
• Participate in formulating strategic plans, department policy, department organization structure, staffing decisions, and in interpreting department policy to staff and managers.
• Serve as an on-call Watch Officer for Minneapolis with delegated authority, in rotation with other qualified personnel, using command-level judgment about the need for and scope of any response to observed threats or hazards, determine and establish appropriate organizational coordination, including virtual or physical emergency operations center, activate resources from within and outside the city, direct execution of the response/coordination plan.
• Lead, coordinate, evaluate, and improve all activities related to the comprehensive emergency management program within the Finance and Administration Emergency Management Planning area of responsibility.
• Represent Minneapolis at various forums, public hearings, meetings, task forces, voting bodies, etc.

Education 
Bachelor's Degree in Emergency Management, Public Safety, Business, Public Administration, or an equivalent field.
 
Experience
Five years of experience performing similar duties in a public administration setting.

Equivalency
An equivalent combination of education and experience may be considered.

A resume is required. You must attach an updated resume to your application. Without this, your application will be marked incomplete and will not be considered.

Continued employment dependent on having or obtaining the following certifications within a reasonable time after hire:

• Emergency Management Training Certificate from the State of Minnesota, a Certified Emergency Manager Certificate, and/or a Certified Business Continuity Professional certification or equivalent.
• Incident Command System 100, 200, 300 and 400 Certifications or the Minnesota equivalent.

Cultural competency
Ability to relate and work effectively with people from diverse cultural, economic and ethnic backgrounds.

Selection Process 
The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.  

Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position. 
 
Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title.  Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be considered further for the position.
 
Drug and Alcohol Testing
All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to undergoing drug and alcohol testing. Applicants who do not consent to undergo drug and alcohol testing will not be required to do so and the City will withdraw the conditional job offer, resulting in the job applicant no longer being considered for the position. 

Union Representation 
This position is not represented by a collective bargaining agreement. For more information on non-represented employees please visit: https://www.minneapolismn.gov/government/departments/hr/labor-agreements/non-represented-employees/

Eligible List Statement
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire three (3) months after it has been established.

• Advanced Degree in Law, Public Administration, or other relevant field desirable.
• Emergency Management Training Certificate from the State of Minnesota, a Certified Emergency Manager Certificate through the International Association of Emergency Managers, and/or a Certified Business Continuity Professional certification or equivalent within a reasonable time.
• Certificates of completion of Incident Command System 100, 200, 300, and 400 or the Minnesota equivalent within in a reasonable time.
• Ability to work successfully in a management-by-objectives system, with delegated responsibilities in an outcome-based work environment, taking responsibility for achieving results and holding oneself accountable for meeting goals and objectives.
• Ability to work independently, to set and meet goals and monitor progress with a minimum of supervision while maintaining alignment of work with the strategy, objectives and values of the team, supervisor and the City as a whole.
• Ability to accept, seek out, assess, validate and apply feedback from a variety of sources in order to clarify expectations and assess and facilitate one's own or others' progress toward a goal.
• Extensive knowledge of emergency management operations, logistics, finance and administrative practices, laws and statutes at the Federal, State and local level.
• Good knowledge of City Departments' services.
• Good decision-making skills and the ability to develop long-range plans and programs and the ability to look for ways to proactively accomplish goals and objectives through planning, process improvement and innovation.
• Ability to work effectively with the diverse communities that reside, and work in the City.
• Ability to manage, coordinate and implement programs with staff from multiple departments and businesses. Interacts with management of other departments and divisions to accomplish goals.
• Good knowledge of and ability to use modern computer software in analytical work.
• Extensive knowledge in the practices and principles of Emergency Management and the ability to provide leadership to the organization in an "All Hazards" incident.
• Strong and effective verbal and written communication skills, with the ability to articulate a point or opinion, listen to feedback and incorporate other points of view; ability to build effective working relationships with a broad base of potential partners.
• Experience working in a matrix organization across functional or disciplinary boundaries.
• Experience with research planning and writing, preferably in the area of emergency management.
• Ability to implement plans procedures and processes during an emergency event.