Administrative Assistant II - Nursing Services

Administrative Assistant II-Nursing Services

Join a team that CARES! Here at ODMHSAS, we believe in I.C.A.R.E. – Integrity, Compassion, Accountability, Respect, and Excellence. Our mission is to promote healthy communities and provide the highest quality care to enhance the well-being of all Oklahomans.

About the Position: This position performs complex clerical work for one or more first-level managers, including but not limited to: Staff scheduling, assisting with payroll, secretarial duties, maintaining general office files and records, typing official meeting minutes, handling mail, answering phones, composing important correspondence without oversight, and interpreting administrative decisions and policies. This position also examines and verifies reports for completeness, attends conferences and meetings, and may serve as a timekeeper for assigned staff; and other duties as assigned. This particular position will assist our Nursing Services department, especially with scheduling. 

Job Type/Salary:

• Typical working hours are Monday - Friday ranging between 6:00am - 7:00pm, as needed
• 18.51 hour, plus generous benefits allowance
• Non-exempt
• Posted until 08/14/2026

Minimum Qualifications and Experience: This position requires 3 years of experience performing a variety of complex clerical and typing work; OR an equivalent combination of education and experience. Plus, knowledge of supervisory principles and practices. 

Experience with staffing and scheduling is preferred. 

Special Requirements:

• Upon a conditional offer of employment, Department of Mental Health and Substance Abuse Services applicants must submit to a physical examination and shall meet the physical examination requirements of occasionally lifting/carrying 50 pounds and able to push and pull a maximum force of 25 pounds.
• Applicants must be willing and able to fulfill any job-related travel normally associated with this position and as such have a valid driver’s license.

Great Reasons to Work with Us:
ODMHSAS is proud to provide a comprehensive benefits package designed to support our employees and their dependents. 

Why Join Us?

• Generous Benefits: Annual base salary plus a generous benefits allowance.
• Comprehensive Health Coverage: A wide choice of health insurance plans with no pre-existing condition exclusions.
• Flexible Spending Accounts: Options for healthcare and dependent care expenses.
• Ample Time Off: 11 paid holidays, 15 days of vacation, and 15 days of sick leave in the first year.
• Retirement Savings Plan: With a generous company match to help secure your future.
• Employee Assistance Program: Support when you need it.
• Longevity Bonuses: For years of dedicated service.
• Training Opportunities: Continuous learning and development for CEU requirements.

About us: Griffin Memorial Hospital (GMH) is located in Norman, Oklahoma, and serves all 77 counties in Oklahoma as a Department of Mental Health and Substance Abuse Services (ODMHSAS) treatment center for adults. Griffin Memorial Hospital is a 120-bed acute psychiatric hospital serving persons aged 18 and over with severe mental illness and provides in-patient hospital care for those in need of mental health & substance abuse services.

Drug and Alcohol Pre-employment and Preplacement Testing:  Upon a conditional offer of employment, applicants for safety sensitive positions shall be required to submit to urinalysis to test for drugs. Appointment to a safety sensitive position shall be contingent upon a negative drug test result.

THIS AGENCY REQUIRES COVERAGE 24 HOURS, 7 DAYS PER WEEK. WORK HOURS AND LOCATION MAY VARY DEPENDING ON BUSINESS NECESSITY. EMPLOYEES MAY BE REQUIRED TO WORK WEEKENDS AND OVERTIME.

Reasonable accommodation to individuals with disabilities may be provided upon request.

Equal Opportunity EmploymentThe State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.