Police Administrative Assistant II

Salary

$38k – $50k/yr

Location

Jacksonville, NC, NC, US

Department

Administration

Education

High School

Source

GovernmentJobs

Description

About Jacksonville: Jacksonville has one of the youngest demographics in the US with a median age of 22.7 and an estimated population of 72,800. The City offers a great work/life balance. We are rich in history and deep in pride of our local military as demonstrated at Lejeune Memorial Gardens near Marine Corp Base Camp Lejeune and New River Air Station. Jacksonville is a great place to work, live and play for you and your family.JacksonvilleNC.govl VisitJacksonvilleNC.com

A few words to describe the organization's work culture: transparent, family-oriented, happy, collaborative, challenging, engaging, and respectful.

To learn more about our organization's work culture, click HERE! 

The City of Jacksonville is seeking an experienced administrative professional that is accustomed to handling intermediate skilled clerical and responsible administrative work performing a variety of difficult office assistance and administrative tasks; does related work as required. Work is performed under regular supervision.

This position generally works from 8:00 AM to 5:00 PM in the Police Department providing administrative support.

Receiving, screening and processing telephone calls; typing, word and data processing duties; issuing permits; maintaining records and files; preparing reports.
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Receives calls and callers for the department and ascertains nature of business, assists callers or directs to appropriate authority for disposition.
• Maintains complex and detailed files and records; maintains database; issues permits.
• Types letters and memos, prepares reports and charts; gathers data necessary for document preparation; generates departmental mailings.
• Answers questions and responds to inquiries or complaints on department and/or City operations, policies and procedures.
• Maintains a variety of operational, bookkeeping, budget and program records.
• Attends meetings of commissions, boards and committees; compiles and types agendas.
• Prepares minutes of meetings; prepares files and forwards action needs to proper department.
• Processes incoming and outgoing mail.
• Maintains registration system; collects and accounts for fees and charges.
• Receives, processes and enters a variety of information into computer system; submits data to outside agencies as required.
• Processes service and inspection requests; prepares work or service orders; schedules inspections.
• Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures.
• Establishes office procedures; sets up and maintains filing systems.
• Maintains attendance, time and payroll records.
• Assists with budget preparation.
• Orders and stocks office supplies and department forms; maintains office equipment supplies and requests repairs as required.
• Performs related tasks as required.
• Assists with processing F-3 Packets received from applicants.
• Schedules interviews.

High School diploma or equivalent supplemented by course work in secretarial science and a minimum of 2 years office assistance experience.

Applicants for the Administrative Assistant II will progress through the following steps prior to being considered for a department interview:

1. Minimum Qualification Screening
2. Online Assessment (Outlook, Excel, Word, Typing, Data Entry, & Customer Service)
3. Department Review

Notifications are sent via email or text message as applicants progress through the selection process.Thorough knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of the organization and functions of the department and of general administrative policies and practices;  ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor; ability to establish and maintain effective working relationships with associates and the general public.

Equal Employment Opportunity

The City of Jacksonville is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to race, color, sex, national origin, age, marital status, religion, or disabilities unrelated to the essential function of the position.

Skills