Personal Assistant to the Directors

Our client, a leading name in the interior design and furniture industry, is currently seeking to recruit a Personal Assistant to the Directors, to provide high-level executive and administrative support within a dynamic environment.

 

This role is being offered on full-time basis however candidates seeking reduced hours will also be considered.

 

Key Responsibilities:

• Managing and coordinating the Directors’ calendars, appointments and meetings.
• Preparing agendas, reports, presentations, and briefing documents.
• Taking accurate minutes and following up on action points and management decisions.
• Arranging travel, accommodation and itineraries as required.
• Acting as the first point of contact for internal and external stakeholders.
• Drafting professional correspondence on behalf of the Directors.
• Maintaining confidential information with the highest level of discretion.
• Organising board meetings, management meetings and events.
• Maintaining both digital and physical filing systems.
• Tracking deadlines and ensuring timely completion of tasks.
• Assisting with special projects and strategic initiatives.

 

Ideal Candidate Profile:

• Previous experience as a Personal Assistant or Executive Assistant.
• Experience in HR administration and/or property/facilities coordination is highly desirable.
• A diploma or qualification in Business Administration, HR or a related field is preferred.
• Proficiency in Microsoft Office and HR systems.
• Strong written and verbal communication skills in both Maltese and English.
• Excellent organisational and time-management skills.
• Good problem-solving skills.