Manager, Payroll & Benefits

Description

ABOUT REINVESTMENT FUND:

At Reinvestment Fund, we are dedicated to making a tangible difference in the lives of underserved individuals and communities. Our mission is to create opportunity for underserved people and places through partnerships. We marshal the capital, analytics, and expertise necessary to build strong, healthy, and more equitable communities.

As a federally certified community development financial institution (CDFI), our job is to make finance an agent of positive change and equitable growth. We provide loans, grants and technical assistance to businesses and nonprofits. Our borrowers and grantees educate students, support local economies, and create jobs. They build affordable housing and provide community goods and services that include access to nutritious food, hunger relief, physical and mental health care, and other social services.

ABOUT THE POSITION:
The Payroll & Benefits Manager is responsible for the administration, compliance, and continuous improvement of the organization's payroll, employee benefits, compensation, leave management, and HR operations. This role ensures accurate and timely payroll processing, regulatory compliance, benefit plan administration, employee lifecycle management, and HR reporting while serving as a trusted resource for employees, management, and external vendors.  This is a great opportunity to lead the organization’s payroll and benefits functions as a trusted subject matter expert within a mission-driven organization. 

Payroll Administration:

• Prepare and process multi-state semi-monthly payroll for two companies, ensuring accurate calculation of wages, tax withholdings, deductions, and compliance with federal, state, and local wage and hour regulations.
• Oversee payroll system administration, including earnings and deduction codes, general ledger configuration, reporting, and system maintenance.
• Manage payroll reconciliations, year-end processing (W-2s), workers' compensation reporting, garnishments, and payroll record retention.
• Generate semi-monthly payroll general ledger files for upload into accounting systems and prepare month-end payroll reports for Finance.
• Advise Human Resources and management on payroll tax implications, including new state registrations, local tax requirements, fringe benefits, and other payroll-related matters.
• Ensure compliance with payroll tax regulations and coordinate timely filing and payment of federal, state, and local payroll taxes.
• Serve as the primary point of contact for payroll-related inquiries and resolve employee and management concerns.

Benefits Administration:

• Administer and oversee health and welfare benefit programs, including medical, dental, vision, retirement, deferred compensation, and equity compensation plans.
• Ensure benefit plan administration complies with plan documents, HIPAA, ACA, ERISA, COBRA, and other applicable federal and state regulations.
• Manage the organization's annual Affordable Care Act (ACA) reporting process, ensuring compliance with all IRS filing requirements.
• Coordinate annual open enrollment, including vendor selection, employee communications, enrollment materials, and system updates.
• Manage employee benefit enrollments, qualifying life events, terminations, and reconciliation with third-party insurance providers.
• Coordinate with insurance brokers, carriers, retirement plan administrators, and other external vendors.
• Prepare benefit cost analyses and support management with benefits planning and decision-making.
• Support annual audits and regulatory reporting, including 401(k) audits, HR audits, workers' compensation audits, and other required filings.
• Serve as the primary contact for employee benefit questions and issue resolution.
• Other duties as assigned.

Compensation Administration:

• Develop and distribute annual total compensation statements.
• Maintain confidential compensation data and prepare compensation reports for management.

Employee Lifecycle Administration:

• Manage payroll and benefits onboarding processes for new employees.
• Coordinate new hire system access and onboarding activities with internal departments.
• Administer employment verifications, unemployment claims, and related employment documentation.
• Coordinate employee offboarding, including final pay processing, benefits termination, COBRA administration, and separation documentation.

Leave and Time Management:

• Administer FMLA, ADA accommodations, company leave programs, state disability leaves, and other protected leaves of absence.
• Manage and maintain employee timekeeping systems, PTO tracking, and leave balances.
• Review and monitor non-exempt employee timesheets to ensure compliance with wage and hour requirements.
• Coordinate leave administration with employees, managers, and third-party administrators as appropriate.

HR Information Systems & Reporting:

• Maintain accurate employee records across HRIS, payroll, benefits, and related company systems.
• Update employee records including job titles, compensation grades, organizational changes, and benefit elections.
• Prepare payroll, workforce, compensation, and employment reports for management, financial reporting, grants, audits, and regulatory agencies.
• Develop and maintain payroll, benefits, and HR operational procedures and documentation.

Compliance & Continuous Improvement:

• Monitor changes in federal, state, and local employment, payroll, tax, and benefits regulations.
• Recommend and implement process improvements, policies, and procedures to enhance operational efficiency and compliance.
• Participate in special projects involving HR operations, compliance initiatives, audits, system implementations, and organizational process improvements.
• Partner with leadership to ensure HR operational practices align with organizational goals and regulatory requirements.

Requirements

EDUCATION, EXPERIENCE AND SKILLS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications:

• Bachelor's degree in Human Resources, Accounting, Business Administration, Finance, or related field, or equivalent combination of education and experience.
• 5+ years of progressive experience in payroll, benefits administration, and HR operations.
• Extensive experience processing multi-state payroll.
• Strong knowledge of payroll tax regulations, FLSA, ACA, HIPAA, COBRA, ERISA, FMLA, and applicable federal and state employment laws, with significant hands-on experience.
• Experience with HRIS, payroll, timekeeping, and accounting systems.
• Advanced proficiency in Microsoft Excel and reporting tools.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication, customer service, and interpersonal skills.
• Ability to manage confidential information with discretion and integrity.
• Demonstrated ability to manage multiple priorities while maintaining exceptional accuracy and attention to detail.

Preferred Qualifications:

• Previous experience with Paylocity & NetSuite.
• FPC, CPP, SHRM-CP, or PHR certification. 

WORK LOCATION:

For this position, we will consider remote employees within the Eastern Time Zone, with a preference towards candidates in the Philadelphia, PA area to allow for occasional team-based face-to-face interactions.  If a remote employee is ultimately selected for the position, travel will be occasionally required to our Philadelphia headquarters for staff meetings.

COMPENSATION AND BENEFITS:

Reinvestment Fund offers a competitive salary based on experience and skills, as well as an excellent benefits package including employer-paid health, disability, and life insurance, 401(k) savings plan with employer match, flexible spending accounts (medical, dependent care and transportation), tuition reimbursement, paid time off, and EAP program.

The salary range for this position at commencement of employment is between $98,000 and $123,000/year, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. 

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

Reinvestment Fund uses E-Verify to validate all new hires' ability to legally work in the United States and all new hires may be subject to a background check.

Reinvestment Fund is an Equal Opportunity Employer. We do not discriminate in hiring or employment practices based on race, color, religion, gender, age, sexual orientation, marital or familial status, national origin, non-job-related disability, or status as a veteran. Reinvestment Fund is committed to belonging, culture and engagement throughout our organization and in our external investment practices.

Reinvestment Fund, Inc. has an affiliate, RF Impact Advisers, Inc. (“RFIA”) that is a state-registered investment adviser. In order to advance compliance with and prevent violations of federal and state securities laws and to avoid even the appearance of a conflict of interest, RFIA has adopted a Code of Ethics to govern certain conduct of its staff, including certain staff of Reinvestment Fund because Reinvestment Fund is an advisory affiliate of RFIA. As part of this Code of Ethics, there are specific personal reporting and other requirements and disclosures of personal financial and/or securities transactions information for certain individuals, and this reporting may extend to your household members.