Administrative Assistant - Sparks, NV

Location/Org Data : Logo

Job Summary

Perform a variety of administrative and clerical tasks for the organization

 

Physical Requirements

Stand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Stoop, kneel, crouch, or Crawl(Position self(to), Move), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), Repetitive Motion, See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)

Function in the Job

Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Job Function

• Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
• Research, compile, and prepare reports, correspondence, or other information required by management
• Research and resolve any administrative problems or errors that arise as necessary 
• Monitor stocks of office supplies and replenish
• Assist management team with administrative tasks as needed 
• Process incoming material invoices 
• Process incoming and outbound freight invoices 
• Assist the Purchasing department when needed 
• Perform other office duties as assigned
• Maintain office security by following safety procedures and reporting office hazards
• Perform all administration positions as necessary
• Responsible for file retention and storage
• Basic cash handling

 

Required Skills

Knowledge:

• Knowledge of basic arithmetic
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and technology

Skills:

• Professional attitude and appearance
• Microsoft Office
• Customer Service
• Time Management
• Solid written and verbal communication skills
• Judgment and decision making

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee.