Office Manager

Position Purpose:

The Office Manager is responsible for overseeing the administrative and operational functions of the branch office, ensuring smooth day-to-day operations, efficient workflow, and strong support for staff and customers. This role manages office staff, coordinates administrative processes, maintains records, and supports operational and sales teams to optimize productivity and customer service. The Office Manager ensures that the branch runs efficiently while upholding Heritage Pool’s standards of excellence, organization, and professionalism.

Key Responsibilities:

• Manage daily office operations, including administrative processes, scheduling, and correspondence.
• Supervise and support office staff, ensuring effective performance, training, and professional development.
• Serve as the primary point of contact for internal teams and external customers regarding administrative matters.
• Maintain accurate records, including employee files, inventory records, and financial documentation.
• Assist with HR-related activities, such as onboarding, benefits administration, and policy compliance.
• Coordinate meetings, travel, and communications for branch leadership.
• Support branch operations by facilitating order entry, billing, invoicing, and reporting.
• Ensure office supplies, equipment, and resources are adequately maintained and available.
• Implement and maintain office procedures, systems, and best practices to improve efficiency.
• Collaborate with branch managers, operations, and sales teams to support business objectives.
• Primarily office-based; prolonged periods of sitting, typing, and computer work
• Ability to lift and move office supplies or files up to 25–30 lbs

Working Conditions:

• Office environment with occasional exposure to warehouse or branch operations
• Fast-paced, high-volume administrative setting requiring multitasking and organization

Minimum Qualifications:

• Strong communication, organization, and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office software
• Able to pass background and drug screenings

Minimum Education:
High school diploma or equivalent

Minimum Years of Work Experience:
2+ years of office management, administrative, or supervisory experience

part time office help

      

             

Job Location: National Structure - St. Louis

      

2541 Link Road St. Louis, MO 63114

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As an Equal Employment Opportunity (EEO) employer SRS Distribution Inc., including all its subsidiaries, provides job opportunities to qualified individuals without regard to actual or perceived race, color, creed, religion, national origin, sex, gender, age, disability, gender identity, sexual orientation, citizenship status, uniform service, veteran status, marital status, genetic information, physical or mental disability, or any other characteristic in accordance with applicable federal, state, and local EEO laws. If you are an individual with a disability or a disabled veteran and require a reasonable accommodation in applying for any posted position, please contact Human Resources at US: 855.556.3221, or by email to: [email protected] with the nature of your accommodation request and include the Business name, location and title of the job opening. Please allow one (1) business day for a reply. All employment offers are contingent upon successful completion of a background check and drug screen, as permitted by law.

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Competitive weekly/bi-weekly pay, discretionary bonuses, 401(k) with company match, Employee Stock Purchase Plan, paid time off (vacation, sick, volunteer, holidays, birthday, floating), medical/dental/vision, flexible spending accounts, company-paid life and short-term disability, plus optional long-term disability, and additional life insurance. All benefits subject to eligibility.

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Should a Candidate be submitted to fill a position by a recruiting or staffing services agency (“Agency”), the Company has no obligation to pay the Agency any fee for submission, offer, placement or any service without a fully executed contract of service covering the engagement.