Chief of Staff for the Dean

SUPERVISORY ACCOUNTABILITY:

Has responsibility or authority which is limited to the direction of an administrative assistant and students

NATURE AND SCOPE:

Internal contacts include administrators, faculty, staff and students both,

within the department and University-wide. Alumni, external stakeholders, accreditation agencies, vendors, and the general public.

PRINCIPAL ACCOUNTABILITIES:

• Provides high-level administrative support and assistance to the Dean, including serving as primary point of contact with internal and external constituencies on matters relating to the Office of the Dean.
• Provide support by composing correspondence independently on a wide variety of matters and researching, prioritizing, and following up on incoming issues and concerns addressed to the Dean, including those of a sensitive and confidential nature.
• Set and manage regular leadership meeting agendas to ensure alignment with the Dean’s priorities and to facilitate strategic, proactive, and collaborative communication across the entire college community—both internal and external.
• Manage agenda and logistics for monthly chairs meetings and other department-wide and leadership meetings.
• Support the Dean’s leadership of the accreditation process by creating systems and structures to maintain and document day-to-day work as well as ongoing quality improvement efforts.
• Prepare agendas and materials for the Dean, ensuring the Dean is prepared for meetings and informed on key issues

CORE COMPETENCIES:

• Communicate effectively orally and in writing.
• Skilled at managing projects comprised of several components.developing at different rates; skilled at integrating diverse sub-projectsinto a unified whole to meet a larger, preestablished goal.
• Skilled in organizing work of self and others.
• Possess soft skills for working effectively within a large complex organization comprised of very diverse and sophisticated colleagues.
• Ability to work effectively with people from a variety of culturally diverse backgrounds.

MINIMUM REQUIREMENTS:

Master’s degree from an accredited college or university.

• Minimum of ten (10) years of progressively responsible experience which includes managing administrative and strategic initiatives in higher education.
• Minimum of five (5) years of supervisory experience. Proven experience with ability to handle confidential information with discretion, to manage a large variety of details and coordinate complex projects during numerous interruptions, and to meet deadlines in a fast-paced work environment.

Preferred education and experience working with executives and a board of trustees/directors. Proven successful administrative experience in a university setting.

Note: This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties as may be required. The university has the right to revise this position description at any time. This position description is not construed as a contract for employment.