Administrative Specialist

The Team and the Role

INDUS is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At INDUS, we believe in the value of the INDUS team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, INDUS continues its pursuit to be the Employer of Choice. 

 

Reporting to the Program Manager, the Administrative Specialist provides administrative and contract support to the MARMC Contracts Department by managing data, developing reports, coordinating activities, and supporting procurement operations. Assists with metrics, workload tracking, contract closeout activities, and administrative functions to support mission objectives.

 

This is a contingent position pending contract award. The position is expected to be located in Norfolk, VA.

What You'll Do

• Provide administrative and operational support to the MARMC Contracts Department.
• Support contract functions including metrics tracking, budgeting, workload planning, and administrative coordination.
• Create, maintain, and update databases, spreadsheets, and reports to support contract workload management.
• Analyze and validate procurement data to support reporting requirements and management decisions.
• Prepare Small Business Program reports, Contract Action Reports (CARs), and procurement data call responses.
• Research, compile, and maintain contract performance metrics and supporting documentation.
• Assist with contract closeout activities, including voucher reviews, documentation preparation, and final payment verification.
• Support the use of automated contract systems including SPS, ePS, SeaPort-e, WAWF, FPDS-NG, and PIEE.
• Coordinate meetings, training events, agendas, meeting materials, minutes, and required administrative support.
• Maintain records, files, and documentation in accordance with organizational requirements.
• Bid and proposal support if requested.
• Other duties as assigned.

What We're Looking For

Required Qualifications:

• An active secret clearance is required to be considered for this position.

• HS Diploma/GED required.

• One (1) year of experience with automated contract systems such as SPS, ePS, SeaPort-e, WAWF, FPDS-NG, or PIEE.

• Experience with Google Workspace required.
• Experience with Microsoft Office 365, SharePoint, and Power BI required.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Physical Requirements:

• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.
• The ability to lift items that may weigh up to 50 pounds.

 

INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.