- Location
- AUS, Adelaide, Level 21, 30 Pirie Street, South Australia · Sydney, New South Wales, Australia · AUS, Fortitude Valley, 100 Brookes Street, Level 1, Queensland · Melbourne, Victoria, Australia · Perth, Western Australia, Australia
- Type
- Full-time
- Department
- Administration
- Closing date
- Today
- Source
- Workday
Description
Title:
Administrative SpecialistThe Opportunity
Join our team and play a key role in supporting the smooth day-to-day operations of a busy project environment. This is a fantastic opportunity for an organised and proactive administrator who enjoys working with people, coordinating multiple tasks, and providing high-quality support to project teams and stakeholders.
In this varied role, you'll be responsible for a broad range of administrative and project coordination activities, helping to keep projects, documentation, meetings, and business processes running efficiently. You'll work closely with internal teams and external stakeholders, contributing to a collaborative and professional workplace while further developing your project administration and coordination skills.
What you’ll be doing
You’ll provide administrative support across a range of activities, including:
Act as the first point of contact for internal and external stakeholders, delivering professional and responsive customer service.
Provide administrative support across projects, teams and meetings, including preparing agendas, minutes, and documentation.
Coordinate end-to-end project administration activities to support successful project delivery.
Prepare, format, edit, and maintain high-quality reports, presentations, correspondence, bids, and other business documents.
Manage project and corporate document control systems, ensuring records are accurate, current, and compliant.
Process, distribute, and track incoming and outgoing correspondence, maintaining effective filing and registration systems.
Coordinate travel and accommodation bookings, ensuring compliance with company policies and procedures.
Process invoices, expenses, timesheets, and procurement-related activities using relevant business systems.
Organise meetings, functions, and events, including logistics, scheduling, and stakeholder coordination.
Maintain strong working relationships with project teams and stakeholders while supporting communication, distribution lists, and day-to-day office operations.
Who are you?
You’re detail-oriented, and reliable, with a strong focus on accuracy. Comfortable working in a structured environment, following clear processes, and taking pride in getting the details right.
You’ll bring:
Experience in a similar role or considerable experience in project administration;
responsible, ‘eye for detail’, organised, high initiative, enthusiastic, professional and committed;
Excellent MS suite skills and experience in database management
Working knowledge of the Document Management System
Working knowledge of the SharePoint and other AI tools such as copilot
Ability to work to deadlines and prioritise multiple tasks
Excellent communication (written & verbal) and presentation skills;
About us
KBR’s Infrastructure Solutions business works with customers across the nation to plan, design and deliver smarter, safer and more sustainable infrastructure to meet the demands of the future for all Australians. We’re a team of over 1200 who deliver engineering, science and technology solutions across the water, transport, energy, sustainability, resources and defence sectors.
Please click the link below to learn more about Infrastructure Solutions Australia and the markets that we operate in.
The perks
Industry leading salaries, reviewed annually
Salary packaging and Novated leases
Salary continuance (Income protection)
Paid Professional Membership Fees
Life/Health insurance discounts
Flexible work arrangements (start/finish times, WFH, Flex time)
End of trip facilities
Employee Stock Purchase Plans
Paid parental leave
Personal Career development plans
Growth and promotion opportunities
Our people are the heart of everything we do. We are dedicated to creating work environments in which every member of our team of teams feels safe, supported, respected, trusted and valued, and where each person is given opportunities to belong, connect and grow.
#LI-DNP #LI-DNI #S-DNI
