Accounting Specialist

Black Bear Talent is recruiting for an Accounting Specialist to support accounts payable, accounts receivable, tax compliance, and month-end and year-end closing activities in a multinational, multi-entity environment.

Required Qualification: Candidates must have knowledge and experience in Accounts Payable (AP), Accounts Receivable (AR), and both federal and state tax requirements to be considered for this position and moved forward in the hiring process. Candidates who do not meet all three requirements will not be considered.

Essential Duties and Responsibilities

Accounts Payable

• Reconcile system-generated AP entries to invoices and supporting documentation, verifying amounts, vendors, account coding, departmental allocations, and required approvals.
• Identify errors or omissions and coordinate corrections with the relevant departments.
• Maintain AP aging, monitor payment due dates and approval status, and prepare payment schedules and supporting payment requests.
• Reconcile vendor statements and resolve invoice discrepancies, payment differences, and outstanding items.
• Respond to vendor inquiries regarding invoices and payment status.

Accounts Receivable

• Review sales and billing data, upload it to the ERP system, and verify the accuracy and completeness of the resulting entries.
• Review customer receipts, apply payments to the appropriate invoices, and resolve unidentified receipts, deductions, and offsets.
• Maintain AR aging and follow up on overdue balances.
• Coordinate with customers and Customer Service to collect outstanding payments and resolve billing and payment issues.
• Reconcile intercompany AP and AR balances and resolve differences.

Tax Compliance Support

• Maintain schedules of interest payments to foreign lenders and identify payments requiring withholding tax review.
• Prepare withholding tax calculations and payment requests based on guidance approved by external tax advisors and accounting management.
• Collect and maintain Forms W-9, W-8BEN-E, and other applicable tax documentation, monitoring completeness, validity, and renewal requirements.
• Gather contracts, invoices, service-location information, and other documentation needed for external advisors to assess the tax treatment of payments to foreign vendors.
• Prepare payment records and supporting schedules for Forms 1042, 1042-S, and applicable 1099 reporting, and coordinate with external preparers.
• Coordinate real estate, business personal property, and machinery and tools tax requirements, including filing calendars, asset information, assessment reviews, and payment processing.
• Compile and reconcile financial information requested by external advisors for federal and state income tax returns.
• Maintain a tax compliance calendar and track required filings, payments, submission confirmations, and outstanding matters.
• Coordinate responses to tax notices with accounting management and external advisors.

Month-End and Year-End Closing

• Perform closing activities for assigned AP, AR, and tax-related accounts within established deadlines.
• Reconcile subledger balances to the general ledger and investigate outstanding differences.
• Review AP and AR cutoff, outstanding invoices, unapplied receipts, and relevant tax balances.
• Prepare adjusting journal entries and supporting schedules for assigned areas, subject to management review.
• Prepare audit documentation and respond to inquiries related to assigned responsibilities.
• Maintain organized records and comply with company approval procedures and internal controls.

Knowledge, Skills and Abilities (KSA)

• Required: Working knowledge and experience in Accounts Payable (AP), Accounts Receivable (AR), and both federal and state tax requirements.
• Working knowledge of account reconciliations and month-end closing procedures.
• Strong attention to detail and the ability to manage multiple deadlines.
• Proficiency in Excel, including lookups, pivot tables, and data reconciliation.
• Experience with ERP systems; Oracle experience preferred.
• Effective communication skills when working with vendors, customers, internal departments, and external advisors.
• Ability to work in a multinational, multi-entity environment and handle confidential information appropriately.

Education/Certification Requirements

• Bachelor’s degree in Accounting, Finance, or a related field.
• Three to five years of AP, AR, or related accounting experience.
• Experience supporting tax documentation, filings, or external tax advisors preferred.
• Familiarity with Forms W-8/W-9, foreign-payment withholding, property taxes, or Forms 1042/1042-S is a plus.
• Manufacturing or multi-entity accounting experience preferred.
• CPA or EA certification is a plus but not required.

At Black Bear Talent we’re not just about filling a space. We partner with you to find the right fill for your needs. Our number one goal is to find you the career candidate and building the relationship with the employer as your trusted source for staffing and direct hires