Management Analyst II (HHS Finance and Administration)

This job announcement may close at any time with little or no notice.  Applicants are advised to apply promptly.

Pay Schedule VI, Grade 29, Regular Schedule:  35 hours per week

A vacancy exists in the Department of Social Services Finance unit, operating under the Department of Health and Human Services, Finance & Administration Operations.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in any this class may be filled from the list of eligible applicants.
 
All interested transfer and promotional candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experience on your application.  Applicants must include the dates of the promotions and reclassifications.

Note:  Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered.  A resume will not be considered in determining your qualifications for a position.  Applicants selected for an interview may provide a resume at that time.

You must attach your transcript(s) and/or certification(s), and/or professional license(s) to your application.  Unofficial copies are acceptable.

Failure to submit proof of Education and/or Certifications and/or professional Licenses will result in your application not being considered.  Proof of education, certifications and/or licenses must be submitted with each application.Job Purpose
Under general supervision, performs advanced professional and supervisory professional fiscal, administrative, and analytical duties. Supervises administrative staff.

Essential Job Duties

• Supervises professional and support staff. 
• Plans, assigns, coordinates, and reviews the work of employees performing accounting, clerical, purchasing, budgeting, and other administrative functions. 
• Leads, coordinates and conducts special programs and projects. 
• Formulates, executes, and controls operating, capital, and grant budgets. 
• Analyzes agency and program expenses, revenues, and other fiscal and budgetary data.
• Prepares and reviews budget requests, justifications, and related fiscal documents. 
• Formulates budget proposals. Supervises the preparation of quarterly and annual budget projections. 
• Reviews, monitors and authorizes expenditures. 
• Supervises the procurement of goods, services, supplies, and equipment. 
• Reviews and authorizes purchase requests and requisitions. 
• Provides advice and guidance to staff regarding agency purchasing.
• Supervises, coordinates, and conducts administrative and management studies. 
• Researches, analyzes, and reports on a variety of informational, operational, and management issues. 
• Analyzes and evaluates the effectiveness of agency policies, rules, operations, and methods. 
• Analyzes agency staffing requirements, work scheduling, equipment and facilities. 
• Performs fiscal analyses of management proposals. 
• Prepares and presents comprehensive reports and memorandums.
• Administers grants. 
• Prepares grant application submittals. 
• Serves as a liaison between the granter and the agency. 
• Monitors grant expenditures to ensure they are in accordance with guidelines and appropriation balances.
• Prepares and processes contracts. 
• Supervises the execution of contracts and the billing of contractors. 
• Manages special service contracts with outside vendors. 
• Coordinates facilities maintenance, repair, and other agency support service activities. 
• Prepares building service requests.
• Represents the department at meetings or on committees.

Examples of Other Duties
Performs other related duties as required.

NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.Graduation from an accredited college or university with a bachelor's degree, preferably in business administration, public administration, economics, or a related field;
Plus
Two years' experience performing professional fiscal, administrative, and/or analytical duties.

Additional experience involving the analysis and evaluation of budgets, systems, policies and procedures, organizations, and programs may be substituted on a year-for-year basis up to a maximum of four years for the required education.

Education in business administration, public administration, or a related field beyond a bachelor's degree may be substituted on a year-for-year basis for the required experience.
 
Knowledge, Skills, and Abilities 

• Thorough knowledge of the principles and practices of public and business administration
• Thorough knowledge of the principles and practices of budgeting and statistical data analysis
• Knowledge of current offices practices, procedures, and systems
• Thorough knowledge of English grammar and usage
• Skill in the use of personal computers and office software packages
• Skill in formulating, executing, and controlling budgets 
• Skill in analyzing expenses, revenues and other budgetary data
• Skill in researching, analyzing, and reporting on management issues 
• Skill in performing fiscal analyses of proposals
• Skill in performing statistical analysis of data
• Skill in administering contracts and grants
• Ability to lead, coordinate, and conducting special programs and projects
• Ability to supervise administrative staff

Proof of Education, Certifications and Licenses
Applicants are required to submit proof of education, certifications and professional licenses to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.

Failure to submit proof of Education, Certification(s)  and/or professional Licenses will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application.

Proof of Degree Equivalency
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org)
Mail or deliver documents to:
ATTN: F and A Management Analyst II
Office of Human Resources
Baltimore County Government
308 Allegheny Ave.
Towson, MD 21204

You must attach your transcript(s) and/or certification(s) and/or professional license(s) to your application.  Unofficial copies are acceptable.

EXAMINATION PROCEDURE
Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.

Physical and Environmental Conditions
The work of this classification is essentially sedentary. Some positions may involve occasional travel between work sites.

Medical Examination and Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete a physical examination, drug screening and employment investigation, including, but not limited to criminal background, education certification and fingerprinting checks.