Administrative Assistant II

Consertus is a global capital program management and advisory firm that combines deep human expertise with advanced digital tools to deliver smarter, faster, and more sustainable outcomes. Headquartered in Miami, Florida, and supported by a team of more than 1,000 professionals worldwide, we help clients plan, execute, and optimize large-scale capital programs.

Our integrated services span digital, advisory, and delivery, empowering organizations to navigate complexity, manage risk, and achieve strategic goals in sectors including aviation, transportation, transit, water, healthcare, energy, education, government, commercial, life sciences, and technology.

At Consertus, we celebrate individual strengths, foster strong relationships, and promote flexibility in how and where we work. Join us to grow your career, develop your skills, and make a lasting impact as we transform how the world is built.

Discover how Consertus is driving transformative change for our clients, our people, and the communities we serve at www.consertus.com  

About this Role:

Consertus is seeking an Administrative Assistant II to provide administrative support to the LAWA Airport Development Group (ADG) Cost Accounting Team. This role supports a high-volume, dynamic environment and involves coordination of timekeeping processes, budgetary documentation, financial tracking support, and general administrative services.

Program/Position ID: PS1350
Client/Program: LAWA – Airport Development Group (ADG), Cost Accounting Team
Location: Los Angeles, CA (LAX / LAWA)
Work Arrangement: Hybrid / Telework
Schedule: Monday–Friday (standard business hours)

Hybrid Schedule (per LAWA pilot policy):

Telework: Monday and Friday

Onsite: Tuesday, Wednesday, Thursday

Hourly Pay Range: $20.00 - $24.00

Key Responsibilities:

• Provide routine and non-routine administrative, clerical, and data collection support under established procedures.
• Support consultant timekeeping services, including training new timekeeping application users as needed.
• Prepare and route budgetary memos and requests.
• Update and maintain:
• Charge code lists
• Contract budget authorizations
• Monthly expenditure data
• Maintain and organize electronic records/files in shared environments.
• Gather statistics and data; review, compile, and format information into established internal reports.
• Scan documents and reports as required.
• Develop new reports or revise existing reports as directed (spreadsheet, graphical, or narrative formats).
• Verify data accuracy when required (e.g., match supplier invoices against file copies).
• Distribute reports as directed by supervisor.
• Draft correspondence and reports that do not require supervisor’s direct attention.
• Manage general filing systems and administrative records.
• Answer phones, screen callers, take messages, and route calls appropriately.
• Receive, sort, and distribute mail.
• Maintain an organized workspace and properly stored documents/supplies.
• Collaborate productively with internal and external stakeholders to support program goals.
• Perform other duties as assigned.

Minimum Qualifications

Required Experience

• 5+ years of relevant administrative experience.
• High school diploma (or equivalent)
• Strong written and verbal communication, organizational, and interpersonal skills.
• Ability to work independently and bring assignments to completion with minimal supervision.
• Ability to work in a high-volume, dynamic team environment.
• Self-starter and strong multi-tasker; accountable and dependable follow-through.
• Proficiency in Microsoft Office Suite
• Demonstrated proficiency with:
  • Keyboarding and general computer skills
  • MS Windows
  • Word processing, spreadsheet, and database software

Preferred Qualifications

• Working knowledge of TDG policies and procedures
• Prolog experience

Working Hours & Location: Full-time and exempt role

• Hybrid work arrangement.
• Monday–Friday, 8:00 AM –5:00 PM.
• This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday, and Thursday.
• May assume other duties as required/needed.

Hourly Pay Range: $20.00 - $24.00

What’s In It for You: List benefits as applicable - Comprehensive health coverage (medical, dental, and vision)

• Company-paid life and disability insurance
• Optional benefits like pet insurance, legal, and supplemental health plans
• 401(k) with day-one eligibility. You’ll get a 100% match on the first 3% of your eligible compensation and 50% match on contributions between 3% and 5% of your pay. Generous time off: 10 paid holidays and PTO starting at 15 days, growing up to 25
• Access to Consertus Academy for continuous learning and development

How to Apply:

If you are an experienced Administrative Assistant with strong Microsoft Office skills and experience supporting finance/timekeeping and reporting functions in a fast-paced environment, we’d like to hear from you. Apply today.

Equal Employment Opportunity Statement:

Consertus is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds and identities, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, or any other protected status.