Project Coordinator

At Dalcour Maclaren, we're key players in the Utilities and Infrastructure industry, bringing the UK and Ireland closer to Net Zero every day. Our land, environmental and geospatial experts work together to unlock the consents needed by our clients to deliver key projects. Our services include land access and assembly, agricultural liaison, planning, environmental impact assessments and geospatial mapping. Join us, and play your part in helping us to achieve our vision; to be the professional services team of choice, leading the Utilities and Infrastructure industry to a sustainable future. 

Manage operational commercial processes including project setup, routine reporting, and invoicing/billing cycles for National Grid Electricity and Wales and West Utilities.

Key Responsibilities

• Own day-to-day commercial operations for assigned projects, including setup, routine billing, and standard reporting.
• Take responsibility for the accuracy and completeness of core project and billing data.
• Lead routine billing cycles end-to-end, resolving standard issues independently.
• Maintain contract and PO trackers, including variations, renewals, and term commitments.
• Validate WIP, accrued revenue, and routine write-off recommendations.
• Liaise with project and client managers to resolve discrepancies in costs, forecasts, or
• billing.
• Identify recurring operational issues and propose process improvements.
• Escalate non-standard terms, material risks, or unresolved issues to Commercial Analyst.

The role:

• Provide coordination and data analysis on a range of exciting projects
• Prepare up to date compliance documents for our clients
• Financial management including raising invoices and delivering monthly financial reports invoices in line with project milestones and contractual terms
• Understand the day to day running and logistics of the team from smooth delivery of meetings to diary management
• Liaise with project teams to ensure timely submission and payment tracking, including debt chasing and management - monitor outstanding payments, follow up on overdue invoices, and liaise with teams to resolve issues
• Maintain accurate records of all invoicing activity for audit and reporting purposes
• Track PO status and liaise with client, as well as internal team to ensure PO’s have sufficient funds in place to deliver projects
• Oversee team timesheet submissions and approvals to maximise WIP being billed
• Create and maintain process documents, flow charts, organograms, and PowerPoint presentations for internal and external use
• Ensure adherence to internal controls and compliance with client contracts
• Identify opportunities to streamline processes and improve efficiency
• Maintain and update resource plans to reflect current and forecasted workloads
• Ensure version control and compliance with data management policies

The successful candidate will:

• Be an excellent communicator with internal and external stakeholders
• Be highly organised and have a proactive approach to day-to-day tasks
• Have excellent attention to detail
• Have intermediate IT skills & be confident with Microsoft Suite
• Have good numeracy skills and financial understanding
• Be a keen problem solver with excellent attention to detail
• Have an appetite to learn and develop

Benefits:

• Annual bonus scheme
• 25 days annual leave plus 1 day to celebrate your birthday
• Vitality Health Membership (including Private healthcare, subsidised gym membership and other discounts)
• Flexible working through our ‘Flexible Advantage’ supporting working families & your work/life balance
• Pension Scheme via The Peoples Pension
• Life insurance (4x Base Salary)
• Cycle to work scheme
• 26 Weeks paid Maternity Leave
• 4 Weeks paid Paternity Leave
• BHN Extras – provides discounted gift cards for hundreds of popular retailers
• Electric Vehicle Salary Sacrifice Scheme (provided by Octopus Electric Vehicles) effective at 1 years’ service
• Sabbatical Policy effective at 3 years’ service
• Professional development – paid study leave
• Military service paid leave (7.5 days per year)
• Employee Assistance Programme (EAP) plus wider Mental Health & Wellbeing support
• 2 x Company-wide events every year, in addition to multiple office socials throughout the year

Dalcour Maclaren is an equal opportunities employer.