Executive Assistant

Location: Toronto, ON (Hybrid - 4x/week onsite)
Compensation: $80,000–$120,000 CAD

Our client is seeking a proactive and highly organized Executive Assistant to support a senior executive in a dynamic investment environment. This role is ideal for someone who thrives in a fast-paced setting, enjoys solving problems, and can confidently manage competing priorities with minimal supervision.

Key Responsibilities

• Manage a complex executive calendar, coordinating meetings across multiple offices and time zones while anticipating scheduling conflicts.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and expense reporting.
• Prepare meeting materials by researching attendees, companies, and previous interactions within the CRM.
• Maintain accurate CRM records, update contact information, and assist with pipeline tracking and reporting.
• Support the coordination of internal meetings, executive presentations, confidential documentation, and stakeholder communications.
• Assist with event planning, onboarding activities, and other administrative projects as needed.
• Identify opportunities to improve workflows by leveraging automation, AI, and productivity tools.
• Provide backup administrative support to other members of the leadership team when required.

Qualifications

• 3+ years of Executive Assistant or senior administrative experience supporting executives in a fast-paced environment.
• Previous experience in financial services, professional services, private equity, venture capital, or a similar industry is an asset.
• Proven ability to manage complex calendars, international travel, and multiple priorities simultaneously.
• Experience using CRM platforms and expense management software.
• Strong proficiency with Google Workspace and virtual collaboration tools.
• Comfortable using AI and workflow automation tools to improve efficiency.
• Excellent communication, organizational, and problem-solving skills, with a high level of discretion and professionalism.
• Self-motivated, adaptable, and able to work independently while collaborating effectively with cross-functional teams.
  
  

  AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

  The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.