Executive Assistant

Overview

We are looking for a highly organized, proactive, and dependable Executive Assistant to support the Director in managing day-to-day operations, strategic priorities, and stakeholder engagement.

This role requires strong business understanding, executive maturity, and the ability to manage competing priorities in a fast-paced, high-visibility environment.

The Executive Assistant will act as a trusted partner to the Director, ensuring seamless coordination across teams and enabling effective decision-making.

Duties & Responsibilities

Key Responsibilities

Calendar & Priority Management

• Manage complex calendars, schedule meetings, and prioritize engagements.
• Anticipate conflicts and proactively align meetings with business priorities.
• Coordinate internal and external meetings including leadership forums.

Business & Strategic Support

• Prepare executive presentations, dashboards, and briefing notes.
• Track action items from leadership meetings and ensure timely follow-ups.
• Assist in business reviews, monthly/quarterly reporting, and operational tracking.
• Maintain organized documentation of key initiatives and decisions.

Stakeholder Management

• Serve as a liaison between the Director and internal teams, clients, and partners.
• Draft professional emails, communication notes, and meeting summaries.
• Ensure smooth information flow across cross-functional teams.

Travel & Event Coordination

• Plan domestic/international travel (itineraries, visas, logistics).
• Support leadership offsites, townhalls, and internal events.
• Coordinate logistics with HR, Finance, Admin, and external vendors.

Governance & Administration

• Maintain confidentiality of sensitive business information.
• Manage expense reports and administrative documentation.
• Ensure adherence to compliance and internal processes.

  Key Responsibilities

• Calendar & Priority Management
• Manage complex calendars, schedule meetings, and prioritize engagements.
• Anticipate conflicts and proactively align meetings with business priorities.
• Coordinate internal and external meetings including leadership forums.
• Business & Strategic Support
• Prepare executive presentations, dashboards, and briefing notes.
• Track action items from leadership meetings and ensure timely follow-ups.
• Assist in business reviews, monthly/quarterly reporting, and operational tracking.
• Maintain organized documentation of key initiatives and decisions.
• Stakeholder Management
• Serve as a liaison between the Director and internal teams, clients, and partners.
• Draft professional emails, communication notes, and meeting summaries.
• Ensure smooth information flow across cross-functional teams.
• Travel & Event Coordination
• Plan domestic/international travel (itineraries, visas, logistics).
• Support leadership offsites, townhalls, and internal events.
• Coordinate logistics with HR, Finance, Admin, and external vendors.
• Governance & Administration
• Maintain confidentiality of sensitive business information.
• Manage expense reports and administrative documentation.
• Ensure adherence to compliance and internal processes.

Skills Required

Required Skills & Qualifications

• 5–6 years of experience as Executive Assistant / Senior Executive Coordinator.
• Prior experience supporting Director / VP / CXO level leaders.
• Strong written and verbal communication skills.
• Advanced proficiency in MS Office (PowerPoint, Excel, Outlook).
• High attention to detail and structured working style.
• Ability to handle confidential information with discretion.
• Strong multitasking and prioritization skills.

Preferred Qualifications

• Experience in IT services / multinational environment.
• Exposure to board decks or leadership reporting.
• Bachelor’s degree required; MBA preferred.

Key Competencies

• Proactive & anticipatory mindset
• Strong organizational discipline
• Executive presence
• High ownership & accountability
• Ability to work under tight timelines