- Location
- Philippines · published · Pakistan · Egypt
- Workplace
- Remote
- Type
- Full-time
- Department
- Administration
- Source
- Workable
Description
Job Title: Executive Assistant
Location: Remote
Role Type: Full-Time
Working Hours: Must align to Australia (9:00am–5:00pm, Mon–Fri)
Who Are We?
At SecureIQ, we connect elite talent with high-growth companies building world-class teams.
We work exclusively with the top 3% of candidates and match them with established companies across Australia, New Zealand, the US, and UK that are serious about investing in their people and operational infrastructure.
We support your integration into these companies by providing additional training, admin/HR support, and access to our growing community of high-performing professionals.
About the Role
We’re seeking a highly organised, proactive Executive Assistant to support senior leadership within a fast-paced, high-growth business.
This is not a traditional admin role - you will act as a key support function to leadership, helping manage priorities, streamline operations, and ensure day-to-day activities run efficiently. You will be responsible for managing calendars, coordinating meetings, handling communications, and supporting project execution, while also identifying opportunities to improve processes and reduce inefficiencies.
This role requires someone who can operate with a high level of ownership, anticipate needs before they arise, and maintain strong attention to detail across multiple moving priorities. You’ll work closely with leadership and cross-functional teams, ensuring alignment, organisation, and smooth execution across the business.
This role is ideal for someone who thrives in fast-paced environments, enjoys bringing structure to complexity, and takes full responsibility for outcomes.
Key Responsibilities:
Manage and optimise executive calendars, scheduling meetings across multiple time zones
Coordinate internal and external meetings, including agendas, notes, and follow-ups
Act as a point of contact between leadership and internal/external stakeholders
Manage inboxes, prioritise communication, and ensure timely responses
Support day-to-day operations, ensuring tasks and priorities are executed efficiently
Assist with project coordination, tracking deadlines, deliverables, and progress
Prepare reports, presentations, and documentation as required
Identify inefficiencies and implement improved systems or processes
Handle confidential information with discretion and professionalism
Support ad hoc administrative, operational, and coordination tasks as needed
Ensure alignment across teams by following up on action items and commitments