- Location
- Louisville, Colorado, United States · published
- Type
- Full-time
- Department
- Customer Service
- Source
- Workable
Description
About Infleqtion
Infleqtion develops quantum computing, sensing, and software technologies for commercial and government applications. Bringing together scientists, engineers, and business professionals, we turn advances in quantum science into practical capabilities that address complex challenges in computing, precision timing, navigation, and beyond.
About the Role
Infleqtion is seeking a proactive, highly organized Executive Assistant to support members of the executive leadership team. This role will help leaders use their time effectively, stay prepared for key decisions, and maintain strong communication across a fast-moving technology business.
The ideal candidate anticipates needs, exercises sound judgment, and handles sensitive information with discretion. You will coordinate complex schedules, manage travel and meeting logistics, and ensure commitments and follow-up actions remain on track while working with colleagues across scientific, engineering, commercial, and corporate functions.
Key Responsibilities
• Executive calendar and priorities: Manage complex calendars across time zones, resolve scheduling conflicts, and protect time for strategic priorities, preparation, and focused work.
• Travel and expenses: Coordinate domestic and international travel, prepare detailed itineraries, manage changes, and submit accurate expense reports.
• Meeting preparation and follow-through: Organize leadership meetings, prepare agendas and briefing materials, capture decisions and action items, and track follow-up with accountable owners.
• Communications: Draft and edit correspondence, presentations, and meeting materials with attention to accuracy, clarity, and executive voice.
• Stakeholder coordination: Serve as a professional point of contact for employees, customers, partners, investors, and other external stakeholders.
• Board and leadership support: Coordinate meeting logistics and the secure distribution of materials in partnership with the appropriate executive, legal, and finance teams.
• Events and visits: Plan executive offsites, team meetings, and customer or partner visits, coordinating facilities, technology, catering, and other logistics.
• Confidential information: Handle sensitive business, personnel, financial, and technical information with discretion and in accordance with company policies.
• Administrative improvement: Maintain organized records and develop practical processes that improve executive support and reduce administrative friction.
• Special projects: Support defined projects through research, information gathering, coordination, and deadline tracking.
What Success Looks Like
• Executive schedules consistently reflect business priorities.
• Leaders enter meetings prepared with accurate, timely materials.
• Commitments, decisions, and follow-up actions are tracked through completion.
• Travel and events run smoothly, with changes handled promptly.
• Internal and external stakeholders receive timely, professional communication.
• Sensitive information is handled carefully and consistently.