Executive Assistant

Description

DEMDACO is a gift and home décor company based in Leawood, KS. We strive to 'lift the spirit' with our customers, consumers and colleagues. Products are curated through this filter then carefully reproduced by skilled craftspeople around the world. Under the DEMDACO brand, our product categories include Gifts, Home Décor, Entertaining, Fashion, Baby and Willow Tree. For more than 25 years, DEMDACO has strived to 'Lift the Spirit' in times of celebration, when comfort is needed, or just to put a smile on someone’s face.

We believe that business in not merely a financial endeavor, but first-and-foremost, a human endeavor. This philosophy guides our business decisions and informs how the company interacts with colleagues and customers and it leads our efforts in creating a dynamic workplace. To learn more, please visit https://www.demdaco.com

In order to be considered a candidate for this position, you must submit your resume/application and complete the Culture Index Survey below:

https://www.cultureindex.com/c/9671A7

Briefly describe the position responsibilities:  The Executive Assistant will successfully promote and support the strategic objectives of DEMDACO by providing administrative assistance to our Leadership Team members. This position interacts and communicates with all levels of the organization. Must be proactive, highly detail-oriented and able to juggle multiple priorities. 

Position purpose: To enhance executive effectiveness by being proactive and giving them back time to their day so they can achieve the strategies and goals of the organization.  

Requirements

Qualifications:

• Demonstrate experience providing support to executives with a minimum of 5 years of experience      
• Proficient in Microsoft Office Suite including Outlook, Word, Excel and PowerPoint
• Must be able to handle all information appropriately - including sensitive and      confidential information
• Excellent customer service skills and people oriented 
• Must have the ability to multi-task and work independently with minimal direction
• Able to work as a team member and willing to learn new things
• Excellent attention to detail
• Ability to communicate and be comfortable with executive staff 
• Willing to be flexible and do whatever it takes to get the job done. Be proactive. 

Essential Duties and Responsibilities include the following: (additional duties may be assigned)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

· Planning and scheduling meetings of various sizes and complexities - working with executives to prepare agendas, serving as a contact for outside guests, providing executives with pertinent information for meeting preparation.

· Providing hospitality for meetings – including ordering meals and anticipating needs for meetings

· Providing general calendar management – taking initiative to adjust executive schedules as needed when conflicts exist based on known priorities

· Reading, researching, responding to and/or routing both email, regular mail and phone correspondence for Leadership Team members 

· Communicating on behalf of executives to others inside and outside DEMDACO via email and phone conversation. Act as a liaison with other departments and external partners and/or vendors. 

· Planning and scheduling travel - including hotels, airfare, ground transportation and all meetings while traveling; provide detailed itinerary 

· Managing expenses for executives as needed – coding of department expenses, preparation of monthly expense reports and variance analysis reporting, assistance with annual budget planning

· Managing vendor contract tracking list and proactively communicating pertinent dates

· Provide basic computer, cell phone and printer troubleshooting - able to solve most common problems (changing batteries for keyboard, mouse, replacing toner cartridge, paper jams)

· Facility Manager back up for various tasks as needed. Accepting deliveries, granting building access to employees and guests

· Manage external partner requests for building use/conference rooms, meeting needs

· Subscription management of memberships and periodicals/industry publications

· Manage supply requests for Amazon for Business

· Assist other executive assistants with projects as needed