AP & AR Specialist

Hi there! We are South and our client is looking for an AP & AR Specialist!

Note to Applicants:

• Eligibility: This position is open to candidates residing in Latin America.
• Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.
• Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.
• Interview Policy: The use of artificial intelligence (AI) tools during interviews are strictly prohibited. 
• Note: As part of the final stages of the selection process, contractors may be asked to provide professional references for a reference check. If you're selected, you may also be asked to update their LinkedIn profile. 🙂

About us

What you’ll do

• Process vendor bills for five entities: review, code, route for approval, and prepare weekly payment runs
• Set up new vendors and collect W-9s, and prepare 1099s each January
• Code and reconcile company card activity (Amex and Ramp)
• Work with production accountants on job-related bills during active shoots

• Create and send customer invoices, including through client billing portals
• Apply incoming payments and keep AR aging clean and current
• Follow up on past-due invoices by phone and email, review and approve reminders drafted by our AR automation, and work with producers on disputes

• Prepare intercompany invoices between our companies
• Support month-end close with AP accruals, AR cutoff and aging reports
• Help document and improve our AP and AR processes as we build out the finance function

What you bring

• 3+ years of full-cycle accounts payable and accounts receivable experience for US companies
• Experience with multiple entities and intercompany transactions
• Hands-on experience with a mid-market ERP such as NetSuite, Sage Intacct or Acumatica; experience with Accountability ERP is a plus
• Experience with US W-9s and 1099s
• Fluent written and spoken English, and comfortable on calls with US clients’ accounts payable teams
• Strong Excel skills
• Careful, organized, and comfortable following up persistently and politely
• Understanding of AP and AR controls and why they matter

Nice to have

• Experience in commercial production, post-production, advertising or entertainment
• Familiarity with Wrapbook, Ramp or AR automation tools

Details

• Schedule: Full-time, Monday to Friday, overlapping with 9am–2pm Pacific time
• Location: Remote
• Reports to: Accounting Manager in Los Angeles
• Target start: Week of November 30, 2026