Office Manager

Job Context

As an Office Manager, you'll play a key role in ensuring the smooth day-to-day running of our office while creating a welcoming, organised and efficient working environment for employees and visitors alike. This varied, hands-on position is responsible for office operations, internal event coordination and health and safety compliance, supporting the wider business by keeping everything running seamlessly behind the scenes.

Location and Hours: Reading (RG1), on-site. 3 days, 22.5 hours per week (ideally Mon, Wed, Thur)

What You’ll Do

• Manage building facilities, including liaising with landlord and contractors to schedule required works, managing information displayed on notice boards and managing parking and room booking facilities.

• Ensure all contractors carrying out work on site have been approved through the contractor approval process and up to date documentation is maintained.

• Take ownership of the annual health and safety and fire audits, taking regular actions to maintain health & safety standards.

• Manage employees 'Driving for Work' controls including licence and insurance checks and promoting awareness of risks and responsibilities.

• Conduct 'Display Screen Risk Assessments' for office and bespoke workstations; support other teams with purchasing specific equipment where required.

• Organise Fire Marshall and First Aid training as required (working in combination with the People/ L&D team) and manage the list and recruitment of Fire Marshalls and First Aiders to ensure sufficient numbers are on site. Be a Fire Marshall and First Aider yourself.

• Manage front of house activities, welcoming guests and contractors, ensuring awareness of all on-site safety requirements and ensuring accurate record keeping.

• Welcome new starters to the site and ensure they are aware of all facilities. 

• Manage catering orders, manage deliveries and stock levels of required office or event related stock.

• Take ownership of events management for formal and informal internal events and coordinate charity fundraising efforts on behalf of the company.

• Manage all incoming courier and mail deliveries.

• Support the business with hoc requests as required.

What You’ll Bring

• Educated to GCSE level (or equivalent)

• 5+ years administrative support is desirable.

• Experience using the Simpro Group tech stack.

• Ability to handle high volume, multiple priorities in a fast-paced, ever-changing environment.

• Collaborative and an all round team-player with a great attitude.

• Exceptional organizational skills with a commitment to attention to detail.

• Highly flexible, available and responsive - particularly in terms of operating within multiple, global time zones.

• Superb problem-solving skills.

What We Can Offer You

• A generous annual leave entitlement plus a personal leave entitlement

• Private Health Insurance

• Employee Assistance Programme (24/7 confidential support on relationships, bereavement, finances)

• Life Insurance

• Company pension scheme, with an uncapped 5% employer contribution

• Generous Parental Leave Program

• Paid Volunteer Leave Days

• Public Holiday Exchange Scheme

• Talent Referral Programme – get rewarded for referring a friend to join our team!

• Cyclescheme, a salary sacrifice to treat yourself to a bike & equipment

• Home & Tech Scheme, a salary sacrifice to treat yourself to some new tech

• A discounts and cash back scheme

• Casual dress and relaxed office environment

• Opportunities for career progression and development

• Diverse training & internal networking opportunities across all of our product lines

• Service recognition awards

• Click here to find out more about working at Simpro Group!

Our Core Values

We Are One Team

We Are Customer Centric
We Are Growth Minded
We Are Accountable
We Celebrate Success

Simpro, AroFlo, BigChange & ClockShark are equal opportunity employers with a best-of-class onboarding program and supportive team environments. This means that we want everyone to feel welcome and offer equal opportunities for everyone, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation, or any other non-performance factor.  

If you'd like to join a fun and progressive organisation, where there are opportunities to develop your career, please apply now with your CV/Resumer.

Please note: no agencies will be accepted in the recruitment of this role. Any CVs provided to Simpro Software by agencies will be treated as a gift.